Understanding Society

Tilburg University is convinced that it can contribute to solving social issues by developing and transferring knowledge and bringing together people from various disciplines and organizations.

Tilburg University House Rules

To keep the Tilburg University campus as pleasant and tidy as possible for all users, you are required to adhere to the following rules governing the use of the university buildings, grounds and other university facilities.

Introductory Section

  1. Everyone who is present on the university’s grounds or buildings and/or who makes use of the university’s facilities must adhere to the applicable regulations as well as to any instructions issued by or on behalf of the Executive Board.

    Facilities also includes material facilities for education and research.

    Everyone must be able to provide proof of identity on request in the form of a University card or legally recognized identity card.

    Everyone must behave in such a manner that:
1. no direct or indirect damage or nuisance is caused to the university and/or third parties;
2. no rights of either the university or third parties are violated;
3. they do not act in violation of rules laid down by or pursuant to the law;
4. no acts are committed or omitted in violation of common, unwritten social norms and no acts are committed that are in conflict with the regulations applicable at TiU, including provisions for enforcing the smoking policy and the TiU code of conduct for internet usage.
  1. The Executive Board may deny anyone who acts in violation of the provisions in the preceding article access to the university’s grounds and buildings and/or the use of facilities, whether partly or wholly, for a maximum duration of one year. Students will be notified of such a decision in writing.
  2. A dean or director of a department may, in urgent cases, and acting on behalf of the Executive Board, deny anyone who acts in violation of the provisions in Article 1 access to the grounds and buildings and/or the use of facilities for a maximum period of seven days. He must report this immediately to the Executive Board, stating reasons. He can request the Executive Board to extend the duration and/or expand the scope of the measure.
  3. The secretary of the university may, in urgent cases, and acting on behalf of the Executive Board, deny anyone who acts in violation of the provisions in Article 1 access to the grounds and buildings and/or the use of facilities for a maximum period of seven days. He must report this immediately to the Executive Board, stating reasons. He can request the Executive Board to extend the duration and/or expand the scope of the measure.
  4. With the exception of urgent cases, a decision as referred to in Articles 2, 3 and 4 will not be made before the person involved has been given the opportunity to be heard.
  5. Students enrolled at Tilburg University may appeal against decisions made on the basis of these rules with the Appeals Tribunal for Higher Education.

These rules were adopted by the Executive Board in its meeting of 2 October 2001 and took effect on 3 October 2001.

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General Tilburg University House Rules

  • 1.1. Roller skates, inline skates, skateboards and other motorized/unmotorized modes of transport are prohibited in all TiU buildings, except for mobility aids used by persons with a disability and means of transport required for performing work.
  • 1.2. Cell phones must be switched off in classrooms, examination rooms, the center for reflection and prayer, the auditorium and the library.
  • 1.3. Bicycles may only be parked in the bicycle racks or in the underground bicycle parking facility. It is prohibited to place bicycles against buildings or on the planted areas of the campus. It is prohibited to take bicycles into buildings, except for service bicycles needed to carry out work.
  • 1.4. It is not permitted to take animals into the buildings of Tilburg University, except for guide dogs for the blind and specially trained dogs to assist the disabled.
  • 1.5. Children under 10 years of age may only enter the TiU buildings if they are accompanied by an adult. The accompanying adult is directly responsible for them at all times while they are in the building.
  • 1.6. Everyone is personally responsible for his or her property. Tilburg University cannot be held responsible for any damage, loss or theft.
  • 1.7. A smoking ban applies in all buildings of Tilburg University, except in designated smoking areas. Violation of the smoking ban may result in sanctions.
  • 1.8. No objects may be placed in general communal areas such as halls, stairways, corridors and escape routes or in front of emergency exits.
  • 1.9. Anyone in the buildings or on the grounds of Tilburg University who causes direct or indirect damage to the university and/or third parties may be held liable for this.
  • 1.10. The campus of Tilburg University is a car-free zone.
    Cars are only admitted to the campus in exceptional cases, such as for taxis, transport for the disabled and the necessary performance of work.

    Cars may be parked in one of the parking lots (can be reached via Warandelaan or Hogeschoollaan) or on Hogeschoollaan or prof. Cobbenhagenlaan. The adjacent streets in residential areas (at prof. Verbernelaan) should be avoided in order to limit nuisance for the residents.
  • 1.11. All mandatory and prohibitory signs on the campus of Tilburg University, as well as instructions from authorized persons, such as security guards and in-house emergency response workers, must be obeyed.
  • 1.12. Posters, pamphlets, notes and so on may only be placed on the boards designated for this purpose and on condition that they do not serve a commercial purpose. The house rules for promotional activities are also applicable in this connection.
  • 1.13. It is prohibited to remove any property belonging to Tilburg University without permission. The Safety & Security Department is authorized to conduct inspections.
  • 1.14. It is prohibited to use personal telephone numbers and/or to program and/or connect equipment on or to the telephones, computers and networks of Tilburg University for commercial purposes.
  • 1.15. The media and/or third parties are prohibited from taking photographs and/or filming in the buildings and/or on the grounds of Tilburg University for any purpose other than limited personal use without prior permission from Tilburg University’s Information Department. Prior permission from the director of the School in question is required to take photographs and/or film educational situations.
  • 1.16. It is prohibited to duplicate and/or to pass on to third parties any keys and/or access passes that were issued personally to the holder. The holder can be held financially liable in the event of misuse and/or loss.
  • 1.17. It is prohibited to consume beverages and/or food in classrooms and examination rooms, the center for reflection and prayer, the auditorium and the library. Small bottles of water are permitted.
  • 1.18. It is prohibited to move furniture of Tilburg University to another room without obtaining prior permission from Facility Services via the Facility Service Desk.
  • 1.19. Certain items are subject to separate regulations, which can be found in the section below ‘Additional house rules for employees and office users’.

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Additional house rules for employees and office users

  • 2.1. Paintings and similar items may only be hung up using the existing rail system and/or otherwise if carried out by Facility Services.
  • 2.2. The department-specific pantry areas for making coffee and tea, the available crockery and the equipment must be properly maintained.
  • 2.3. Complaints about the facilities and installations in the buildings and/or on the grounds of Tilburg University and about the services of Facility Services can be reported via the Facility Service Desk.
  • 2.4. Ventilation openings in the window sills must be kept free. The windows must be easily accessible for cleaning. Air supply and exhaust grilles for ventilation/air-conditioning may not be sealed off or covered.
  • 2.5. The workplace must be kept neat and tidy. Waste, crates, bottles and/or boxes or similar items may not be kept in the workplace.
  • 2.6. Chemical waste must be separated for removal using the chemical waste container (chemo box). Paper must be removed in the paper containers. The Facility Service Desk must be contacted for the removal of large chemical waste.
  • 2.7. The use of non office-specific (household) electrical appliances, other than in catering areas, is not permitted. This includes: heaters, kitchen hobs, coffee makers, electric kettles, microwaves, freezers, fryers, toasted sandwich makers, ovens, drinks and snack dispensing machines.

    An exception applies to pantry areas where the following facilities are permitted: fridge, coffee maker, cold and hot water facilities and dishwasher. A small fridge may only be placed in areas other than catering rooms and pantries in consultation with and with the approval of the Housing Department, on condition that this does not overload the electricity network and the normal hygiene and safety rules are observed.
  • 2.8. It is not permitted to accommodate more than the designated number of persons in a room. In addition, rooms may only be used for their intended purpose. The Health & Safety Laws and the license of use are applicable in this connection.
  • 2.9. Storage of materials at the workplace must be avoided insofar as possible. The workplace may not be used as a storage room. Paper must be stored in closed cabinets insofar as possible.
  • 2.10. Alcoholic drinks may not be consumed and/or stored at the workplace and may not be consumed during working hours.

    One exception concerns organized events where drinks are served, such as receptions and lunch meetings in locations that are equipped for this purpose in consultation with Facility Services or which have been applied for via the Catering Department. Everyone is free to consume food and beverages offered for sale in the campus catering facilities.
  • 2.11. Foodstuffs may not be stored at the workplace, other than for limited personal use. It is not permitted to consume meals in communal areas that are not equipped for this purpose. Food leftovers must be discarded in the appropriate waste containers.
  • 2.12. Upon leaving the workplace, equipment must be switched off as much as possible to avoid wasting energy. The workplace must also be locked after use.
  • 2.13. Approved electricity junction boxes may be used, provided this does not overload the electricity group. Electricity junction boxes may not be connected to each other.
  • 2.14. Approved extension cables may be used, provided these are entirely rolled out and the permitted electricity load is not exceeded.
  • 2.15. Separate rules apply to certain specific rooms and cases:
    • Library House Rules
    • Montesquieu Learning Centre House Rules
    • Student Charter

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Additional House Rules for Suppliers and Technicians

  • 3.1. A license for high fire risk activities is required to carry out activities involving naked flames, welding or grinding and activities resulting in the release of smoke, dust, fumes and/or gases in a building. This license must be issued and signed by Facility Services.
  • 3.2. All technical equipment and tools in use on the TiU grounds and/or in the TiU buildings must be approved and compliant with the prevailing laws and regulations.
  • 3.3. Cars or lorries may not be parked on the campus grounds of Tilburg University.

    Loading and unloading of large batches of goods and/or equipment/materials is permitted during a short time window before 8.30am; the Security Department must be contacted for this purpose (via the intercom at the barrier).

    Loading and unloading after 8.30am is only permitted at the unloading bay/warehouse (rear of Koopmans building, can be reached via Warandelaan) and at the staff entrance of the restaurant (rear side of Food Plaza, can be reached via Hogeschoollaan). Cars may not be driven on roads not designated for car use.
  • 3.4. The maximum permitted weight for cars and lorries on the TiU campus site is 15 tons with a maximum axle load of 10 tons. The maximum length is 14.20 meters for a truck and trailer and11.00 meters for a rigid truck. The maximum height is 3.75 meters.
  • 3.5. Assigned work may not be started before notifying the client at Tilburg University and/or Facility Services.

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Additional House Rules for Promotional Activities

Promotion activities

Applications for promotional activities at Tilburg University are assessed by the Facility Service Desk against the House Rules for Promotional Activities. These house rules apply to both students and employees of the university, as well as external parties. The House Rules for Promotional Activities are appended to the Tilburg University House Rules, which thus remain in full force at all times. Clearly, some activities may, due to their nature and/or circumstances, not be fully covered by the contents of these house rules. For this reason, all applications are assessed by the Facility Service Desk which, if necessary, can refer the application to a higher level for advice via the line organization.

General information

  • All applications for promotional activities must go through the Facility Service Desk.
  • Commercial activities by persons, businesses and institutions not connected to the university are not permitted.
  • The following promotional activities are permitted, subject to the House Rules for Promotional Activities, at the designated places in the buildings and on the university grounds:
    • Hanging of posters;
    • Distribution of flyers;
    • Renting of information stands;
    • Hanging of banners;
    • Placing of equipment and/or objects.
  • All promotional activities are assessed against the Tilburg University House Rules and the House Rules for Promotional Activities. You are therefore requested to read these house rules carefully before submitting your application.
  • Activities relating to university elections are subject to specific rules: the House Rules for Promotional Activities - Elections.
  • Permission is required to rent information stands, hang banners and place objects. You must apply for permission to the Facility Service Desk.
  • The Safety & Security Department monitors compliance with the House Rules for Promotional Activities. Instructions from the Safety & Security Department must be obeyed.

Requesting permission for activities

If you want to request permission to organize an activity, you must first check whether your wishes are compliant with the Tilburg University House Rules and the House Rules for Promotional Activities. You can then contact the Facility Service Desk via email. The email should include all relevant information, such as date, times, location, required facilities and equipment, etc. The Service Desk will check availability and whether all parts of the application meet the house rules.

House Rules for Promotional Activities

Below you will find the House Rules for Promotional Activities as applicable at the university. The costs of any damage resulting from failure to adhere to these rules will be recovered from the offender. These include e.g. the costs for removing stickers and posters or clearing up flyers. So make sure you leave the location clean and tidy.

Hanging up posters

  1. Associations who are members of Tigeak can be allocated poster locations. More information about this can be found at: tigeak@tilburguniversity.edu.
  2. Non-commercial posters (max. 45 x 75 cm) may only be hung on the designated general poster boards in:
    • Restaurant;
    • Cobbenhagen building;
    • Prisma building;
    • Academia building;
    • Esplanade building.
  3. It is not permitted to:
    • Hang up posters outside the designated boards. These posters will be removed immediately. So posters on concrete pillars, windows and doors are not permitted. Be sure to use digital media to highlight your event. This is more sustainable and also gives you a much better idea of whether you have reached your target group;
    • Remove posters/announcements of others and/or place a poster/announcement over other posters/announcements;
    • Affix stickers in the buildings or on the university grounds. This applies both to the property of the university and the property of employees, students and visitors of the university;
    • Hang posters on poster places that have been allocated to someone else.
  4. All posters must be removed by you immediately after the event. Tigeak will check this.
  5. The rules of the Municipality of Tilburg apply outside the university grounds.

Distribution of flyers

  1. The distribution of flyers and leaflets is only permitted:
    • In front of the Restaurant: outside at the entrance to the restaurant (not between the sliding doors);
    • On the campus at the (rented) promotion stand on the Esplanade;
    • In university buildings: at lecture halls, exclusively in combination with a short informative talk at a lecture (‘collegepraatje’) and with the teacher’s permission.
  2. Flyers may not be hung on means of transport.
  3. You must remove/clear up any remaining flyers immediately after your event.
  4. The flyers must be study-related or student-related.
  5. Commercial, religious or political parties are not allowed to distribute flyers on the university campus to promote their purpose, objective or cause.

Renting of information stands

  1. The university has 2 information stands. These are situated in front of the Goossens building.
  2. The stands are exclusively intended for use by students and student associations that are connected to the university. An association may hire 1 stand for a maximum of 2 days per week.
  3. The stands can be used on working days, from Monday to Friday, between 8.30am and 5pm.
  4. The stands must always be booked via the Facility Service Desk. Bookings are possible no more than 3 months in advance. The stand can be requested via the following webpage.
  5. The costs are € 25 per stand per day (this price is subject to annual indexation). If the stand is not cancelled in time, the costs are charged in full.
  6. It is not permitted to use sound or other equipment or carry out any actions in a manner that could cause noise nuisance to residents or the surroundings. The sound equipment must be turned down or off on the instructions of the Safety & Security Department.
  7. It is not permitted to place boards, articles or displays at a distance of more than 1.00 meter from the stand.
  8. Applications for a stand must, where applicable, state what products will be distributed.
  9. Permission for distributing products for consumption must be requested from the Facility Service Desk. They will assess each case against HACCP regulations and fair competition rules.
  10. It is not permitted to attach materials to the beams or cloth of the stand.
  11. You must remove residual waste yourself. If the waste container on the Esplanade is not sufficient, you can apply for an extra container. You must empty this yourself in the large container behind the Koopmans building. Transport costs will be charged if you fail to do this.
  12. If there is a strong wind (wind force 5 Beaufort or higher), the roofing over the stands will be automatically closed.
  13. A stand has a maximum electricity capacity of 2300 watts. In the event of heavy rainfall, the electricity will be switched off.
  14. You will be charged the costs of any damage to the stand, container and/or university grounds, as well any cleaning costs.
  15. Skytubes and other compressing machines are forbidden on the campus.
  16. Carpeting is not permitted on the campus. Paint applications and “clean graffiti” are not allowed either.

Hanging banners between the trees

  1. Banners may exclusively be hung (after requesting and receiving permission from the Facility Service Desk) between the trees on the grass field opposite the main entrance of the Koopmans building.
  2. A maximum of 3 banners per day may be hung between the trees and only 1 per association.
  3. Banners may only be left hanging between the trees between 8am and 5pm.
  4. The banners must be removed every day by 5pm.
  5. The banners must always be booked via the Facility Service Desk. Bookings are possible no more than 3 months in advance. Bookings though this webpage.

Hanging banners on Library walking bridge

  1. The banners on the walking bridge must always be booked via the Facility Service Desk. Bookings are possible no more than 3 months in advance. Bookings though this webpage.
  2. Banners may only be hung on the two sides of the walking bridge.
  3. A maximum of 4 banners may be hung per day, two on each side, and only 1 per association.
  4. The maximum measurements of the banners are 4 meters wide and 1 meter high.
  5. FS will place and remove the banners.
  6. The banner must be delivered in the Dante building, room D 155 one day before the booked period. The banner must be collected here one day after the booked period.
  7. The maximum bookable period for hanging a banner on the walking bridge is 2 weeks.
  8. Banners will continue to hang for the entire booked period unless FS receives a priority request, such as for information days. The banners will also be removed if there is a strong wind.
  9. The hanging of banners can be booked via the Facility Service Desk. Remember the environment. Plastic or laminated banners are not sustainable. So use digital channels to approach your target group wherever possible.

Placement of equipment, objects and/or pavement boards

  1. Permission from the Facility Service Desk is required for the placement of equipment and/or use of objects.
  2. The application must contain a full description of the equipment and/or object, including a photo and, if possible, a plan.
  3. The maximum permitted measurements, length x width are 2.00 x 2.00 m. The height of the equipment/object will be discussed on a case by case basis.
  4. All equipment and/or objects must have Health & Safety approval. An employee of the rental company must always be present if there are any possible risks for users or by-standers.
  5. Inflatable equipment may exclusively be placed on the lawn near the Zwijsen building. If there is a strong wind (wind force 5 Beaufort or higher), the equipment must be deflated.
  6. The Facility Service Desk can provide pavement boards-store stoppers for poster material.
  7. The following are not permitted:
    • Use of balloons;
    • Fair attractions;
    • Use of animals;
    • Covering of the grounds with plastic sheets and/or other material;
    • Painting and/or sticking materials on the paving;
    • Equipment involving the use of lubricating oil and/or other pollutants;
    • Caravans;
    • Permission to use cars and buses must be requested separately;
    • Clean graffiti (high-pressure spray cleaning of part of the grounds using stencils to leave a visible impression on the surface).

Charitable causes, politics and religion

  1. Except with prior permission from the Executive Board of Tilburg University or its delegate, it is not permitted to advertise:
    • Charitable causes;
    • Political parties;
    • Religions and/or creeds.
  2. Requests to deviate from this arrangement must be directed by the board in writing to the Executive Board of Tilburg University.

Commercial activities

Commercial activities by persons, businesses and institutions that are not connected to the university are not permitted.

Elections

In the week of the Elections for Student Representative Bodies, certain items from the House Rules for Promotional Activities are temporarily adjusted. These items are set out in the House Rules for Promotional Activities – Elections and are assessed in advance on the basis of the event/action that a student party wants to organize. The exact dates for this period are laid down by the voting office of Tilburg University.

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