Studying and Student life

Master and diploma

Having successfully completed all requirements of a Master’s program, you must apply for your degree certificate. It is not awarded automatically. There are two main application procedures, depending on whether you will be awarded your certificate at a presentation ceremony or receive it immediately following the (successful) defense of your thesis. This page provides further information about the application procedures and the dates of the degree presentation ceremonies.

Master degree certificate awarded at presentation ceremony

Once the Study Results website shows all mandatory course components as “Passed” and you are nearing the completion of your thesis, you can apply for your degree certificate online. Three faculties hold degree presentation ceremonies:

If you have met all graduation requirements but do not wish to attend the presentation ceremony (or are unable to do so), contact the Student Desk.

Master degree certificate awarded upon defense of thesis

This procedure applies if your faculty or program does not have a degree presentation ceremony and/or you wish to obtain your degree certificate immediately after you defend your thesis.

Once the Study Results website shows all mandatory subjects and modules as “Passed” and you are nearing the completion of your thesis, download the application form or collect a hard copy from the Student Desk (A301). Your final subject may have culminated in an oral examination, the results of which have yet to be posted on the website. If you passed the examination, bring the green copy of the results form with you to the Student Desk.

Read the instructions which accompany the application form carefully. Complete the form, ensuring that all information is correct and legible, and submit it to the Student Desk (A301) at least three weeks prior to your thesis defense. A room will then be reserved for the presentation of your degree. Provided you have fulfilled all other graduation requirements, you will receive confirmation of your defense and graduation date by email.

If you receive a distinction with the defense, and you want the distinction  to be added to the lists of grades, you can apply for new lists at the Student Desk.


Please include the following information:

  • Name
  • Administration number
  • Email:
  • Reason for this request
  • Names of the members of the Examination Committee
  • Phone number

Apply by using this contact form. Please note that this takes 3 to 4 weeks. Once your lists of grades are signed, you will receive a message informing you to switch the old one's for the new one's. Please bring formal identification.

Exceptions

In some cases, the thesis defense is not your final graduation requirement, or your program may not require you to defend the thesis in person. The following procedure then applies:

Once the Study Results website shows all mandatory subjects and modules as “Passed” (including a pass mark for the thesis or graduation project where applicable), download the graduation form or collect a hard copy from the Student Desk. Your final subject may have culminated in an oral examination, the results of which have yet to be posted on the website. If you passed this examination, bring the green copy of the results form with you to the Student Desk.

Read the instructions which accompany the application form carefully. Complete the application form, ensuring that all information is correct and legible, and submit it to the Student Desk (A301). Approximately three weeks later, you will receive an email inviting you to collect your degree certificate from the Student Desk. You must produce valid ID when doing so.

If you don't have the possibility to come to the Student Desk, you can give anyone else authorization to pick up your diploma and gradelists. For giving authorization use the following form: authorizationform.

Thesis defense prior to completing graduation requirement

If you wish (and are permitted) to defend your thesis before completing all other program requirements, or before the results of examinations have been announced, you will not receive your degree certificate immediately. You must arrange a date and time for the defense directly with your thesis supervisor, not through the Student Desk. If you also require a room, this can be reserved at the Student Desk no more than three weeks before the planned date. Once you have passed all mandatory subjects and the grades have been posted on the Study Results website, follow the procedure above (‘Exceptions’).

All Bachelor’s and Master’s graduates are given the degree supplement along with the degree certificate itself. This is a document explaining the nature, level, context, content and status of the program which has been successfully completed.


Termination or renewal of your registration

Graduating in a month other than June of July

Having obtained your Master’s degree, you must decide whether you wish to renew your registration at the university. If not, you may be entitled to a partial refund of the tuition fees. For further information, see De-enrollment. If you wish to continue your registration for the same program, no action is required. Registration for a different Master’s program takes effect from 1 September (or from 1 February in some cases). You must then follow the standard registration procedure, observing the relevant deadlines.

Graduation in July or August

If you graduate in July or August, there is usually no advantage to terminating your registration. You are not eligible for any refund of your tuition fees and registration will lapse automatically on 31 August. For information about re-enrollment please check the website Registration

Graduation in September

If you have not completed all graduation requirements by 1 September, perhaps because you have yet to defend your thesis, you must register for the new academic year. You will receive an email with details of the procedure, dates, etc.

Award of degree certificate on or after 1 September

You do not have to be registered as a student at the time of the degree presentation ceremony. Provided you have completed all graduation requirements (including a pass mark for the thesis) by 1 September, you can therefore terminate your registration (or allow it to lapse automatically), even if the ceremony is to be held in September or October.