Student Charter chapter 2: Registration and attendant rights and duties; tuition

Students who have completed a program abroad must show that they have sufficient knowledge of the Dutch language to be able to take a degree program with success. The Education and Examination Regulations stipulate the conditions for admitting such students. The condition stipulating sufficient knowledge of the Dutch language does not apply to programs that are taught entirely in English.

2.2.1

The Executive Board will provide students and prospective students with information about the institution, the programs to be taken in general, the differentiation in the presented programs, the selection of students and the names of programs and the attached degrees so that they can compare educational opportunities and form a clear opinion on the content and substance of the program they are taking or are intending to take and the examinations (article 7.15 paragraph 1WHW).

2.2.2

Anyone wishing to make use of educational facilities, examinations facilities or any other facilities of a different nature for the purpose of initial education must enroll at Tilburg University. One may enroll as a regular or external student (article 7.32 paragraph 1 WHW). Rights and obligations vary according to the type of registration.

The procedural rules on registration are laid down in the Registration and Tuition Regulations (appendix 1).

2.2.3

Students who have registered will receive proof of registration setting out their rights from the Student Administration (article 7.33 paragraph 2 WHW).

2.3.1

By virtue of article 7.34 of the WHW, anyone who is registered as a student has the right:

a) participation in educational activities that are part of a particular degree program and, in principle, within the entire institution, except in cases whereby the Executive Board has imposed a limitation owing to limited capacity;

b) taking (preliminary) examinations within a degree program (see the Education and Examination Regulations of the program in question);

c) access to the institution’s buildings, unless the Executive Board considers this to be in conflict with the nature or interests of the program or research;

d) use of educational facilities, such as the library, laboratories, etc. The Executive Board has set conditions for the use of these facilities;

e) use of student facilities, including the services of the dean of students;

f) counseling; the Executive Board pays special attention to counseling for students from ethnic or cultural minorities whose participation rates in higher education are significantly lower than the participation rate of Dutch students who do not belong to such a minority (also see the Education and Examination Regulations for the program in question);

g) both voting and running for election the University Council as well as School Council of the school at which the student is taking a program.

2.3.2

If the Executive Board terminates a degree program, it shall determine the date on which this decision takes effect, in such a way that the students registered for that program are entitled to finish it at the same or another institution within a reasonable period of time (article 7.34, paragraph 2 WHW).

2.3.3

Registering as a student imposes at least the following obligations:

a) good conduct in the buildings and on the premises of Tilburg University in accordance with the Rules of Conduct laid down by the Executive Board (see chapter 9);
b) compliance with the rules laid down by the Executive Board with respect to the promotion of safe and healthy working conditions;
c) making acquaintance with the rules and regulations in the Student charter and fulfillment of the obligations arising from these documents;
d) participation in the laboratory courses included in the Education and Examination Regulations of the program in question;
e) reporting circumstances that could lead to a delay in completing one’s studies to the dean of students in good time (also see chapter 6 and the Profile Funds regulations on financial aid for students);
f) informing the examination committee of marks obtained elsewhere, if they have been obtained for subjects that form part of the curriculum;
g) registering for examinations on time, in accordance with the valid registration policy.

... arising from registration as an external student

2.4.1

By virtue of article 7.36 of the WHW, registering as an external student only gives the following rights:

a) taking (preliminary) examinations for the modules belonging to the program. Contrary to this, the external student is not entitled to sit the examination of the master's program (article 7.36 in conjunction with article 7.34 paragraph 41 b and c of the WHW);

b) access to and use of the university’s library, laboratories, etc., unless the Executive Board considers this to be in conflict with the nature or interests of the program or research (article 7.36 WHW).

2.4.2

The obligations described in article 2.2.3, paragraphs a-c and f and g apply equally to external students.

2.5.1

The Executive Board will terminate the registration of a person who is registered for a program upon request, as of the next month (article 7.42 paragraph 1 WHW).

2.5.2

If the person who is registered for a program fails to pay the statutory tuition or examination fee after receiving a reminder, the Executive Board may terminate their registration as of the second month following the reminder (article 7.42 WHW).

2.5.3

If a registration is terminated on the grounds of:

a) a negative binding advice regarding the continuation of the study, as referred to in article 7.8b WHW and 3.8 of this charter;

b) serious cheating, at the suggestion of the examination committee (article 7.12b paragraph 2 WHW), as laid down in the applicable Education and Examination Regulations and the Rules and Guidelines for the examination committee;

c) failure to respect the charters and objectives of a particular institution. Registration may not be withdrawn if the person concerned is not in a position to follow this program at another institution. (article 7.37 paragraphs 5 and 6 WHW);

d) application of article 2.6 of this charter (article 7.42a WHW);

e) violations of the Code of Conduct and House Rules laid down by the Executive Board, resulting in serious nuisance within the buildings and grounds of the institution. If this nuisance continues after a warning has been issued, either by or on behalf of the Executive Board, the Executive Board will terminate registration as of the month following the warning.

2.5.4

For more information about the procedure for terminating registration and rules on the restitution of tuition fees, please see the Regulations for Registration and Tuition Fees.

... in relation to the future practice of their profession

In exceptional cases, the Executive Board, upon gaining advice from the examination committee, the dean or a body comparable to the dean within the institution and after careful consideration of the interests involved, may terminate or reject a student’s registration for a program if the student’s conduct or comments have shown that they are not fit to practice one or more professions to which their program of study leads, or for the practical preparation for the practice of their profession.

2.7.1

Students must pay a tuition to register. External students must pay an examination fee to register. Pre-master students and students who enrolled in an educative module must pay a weighted fee. Please see the Regulations on Registration and Tuition Fees. 

2.7.2

If, in any particular year, a student has not registered or has been incorrectly registered, and nonetheless has attended classes or taken an examination without being able to provide proof of registration, the Executive Board may decide that their certificate will not be issued until the tuition, examination or weighted fee in question has been paid.

2.7.3

Anyone who makes use of educational or examination facilities without being registered will be fined. The amount payable will be determined by the Executive Board; the maximum fine is equal to the institutional tuition fee for the program in question (article 15.2 WHW in conjunction with article 7.46 paragraph 2).

Consequently, it is possible that a student will have to pay the tuition, examination or weighted fee owed in addition to a fine in order to obtain their degree certificate.

2.7.4

A criminal court may also impose a fine on the student for un-authorized participation in education (article 15.3 WHW).

2.8.1

Students may lodge an objection against decisions concerning registration and payment of tuition with the Executive Board of Tilburg University within six weeks of receiving notice of the disputed decision and with due observance of the provisions contained in chapter 10 of this charter.

2.8.2

An appeal may be submitted against this decision (see chapter 10 of this charter) to the Administrative Jurisdiction Division of the Council of State within six weeks following the announcement of the decision on the notice of objection.