Use of company assets: further details and guidelines

Restrict private use

Company assets are intended for your work, research, or studies. In principle, they are not intended to be taken away or used for private purposes. The starting point for the private use of company assets is restraint.

With the advent of flexible working, via laptop and smartphone, it is more difficult to draw a line between work and private life. Private use of a laptop, for example, is permitted. Make sure it is reasonable and does not interfere with your work or your environment. Think of time and data usage (e.g. telephone costs or downloading). Private use of your e-mail account cannot be avoided completely, but is, in principle, undesirable.

Declaring Expenses

It goes without saying that you will declare costs that are reasonable and necessary and that you will not be reimbursed in any other way. Guidelines that determine which costs are eligible for reimbursement apply to claims.

Tilburg University has concluded central purchasing agreements for books, office supplies, business trips, hardware, software, and catering. It is mandatory for these categories to use the Service Portal or the Facility Service Desk or, in the event of booking business trips: the service provider contracted by Tilburg University.

Further details and guidelines

• General house rules
  including:
  • additional rules for employees and users of office facilities
  • House rules for promotional activities
  • House rules library
  • Student Charter
• Code of Conduct  for the use of E-mail, Internet, and Telephone Facilities
• Declaration rules
• Regulations reimbursement business trips
• Reimbursement training costs
• Reimbursement moving expenses