How do I store and share my information securely?
Always store your work in such a way that your colleagues can access it. It is important that your work can be taken over by a colleague, for instance when you are on holiday or if you are absent for a longer period of time because of illness.
Using a flash drive
If there is data on a flash drive, make sure that this data is removed from the flash drive and stored in a safe place. A flash drive can easily be lost or stolen.
If it is still necessary to put files on a USB stick, use an encrypted USB stick using Bitlocker.
- Do you want to easily and securely store, sync and share files with third parties? Then use OneDrive, Teams or SURFdrive.
- Do you want to share files within the organization? Then use Teams or Sharepoint Online.
Always use your Tilburg University mail account when sending work related communication. Do not use private accounts on, e.g., Google Drive and OneDrive.
We advise you not to share personal data files via Dropbox, WeTransfer, OneDrive, and GoogleDrive. We have not entered into a processing agreement with these parties because they do not comply with the GDPR.
Use SURF-filesender if you wish to send an e-mail containing confidential files.
You can encrypt your entire storage disk/device by means of Bitlocker. Do you have a device from Tilburg University that is equipped with Windows 10? In that case, Bitlocker is already enabled by default.
Do you have a PC at home that is equipped with Windows Home? Then unfortunately Bitlocker does not work.
Files with sensitive data
In addition to encrypting your storage disk/device, it is also recommended to encrypt files containing sensitive data separately. This is done with 7-Zip. See the 'encrypt your data with & 7-zip' tab under 'IT security'.