Corona

FAQ on coronavirus for staff

Published: 25th February 2020 Last updated: 20th September 2022

Tilburg University is fully open again. Working on campus is possible again. For questions about specific topics you can visit the regular web pages of Tilburg University. Below we list the most important pages. We will keep a close eye on the situation regarding COVID-19. If there are any new developments, this page will be updated.

Together we ensure a safe working and learning environment.

  • Wash your hands often and well.
  • Stay at home if you have symptoms and do a self-test.

Hybrid working

We are very pleased to welcome all employees on campus again. After a long period of working from home, working on campus is possible again. We are moving to a situation where hybrid working has become the standard. 

Hybrid working is a form of working in which working at a Tilburg University location is alternated with working remotely (e.g. from home) or the combination of working 'on campus' and working 'on-line' (location and partly time-independent).

Because of the COVID-19 pandemic, we are already used to remote working. This form of working has gained enormous boost organization-wide, allowing us all to experience the advantages and disadvantages of this new way of working. It is an organizational change that, even apart from COVID, fits into this age of digital possibilities, the need for customization and the reduction of traffic jams.

With hybrid working we work at the best suitable place and the best suitable time. Choosing your work location and working hours flexibly can have a positive impact on the well-being of employees. We want to use hybrid work to achieve new ways of working, with the aim of experiencing less workload. For this reason, hybrid working is not the goal in itself but a means to achieve this. On the intranet page about hybrid working you find all the information about how hybrid working within Tilburg University. 

I want to work on campus. What am I supposed to take into account?

You can find the current basic corona measures which apply on campus on the Tilburg University & Corona page.

More information on the COVID-19 policy, testing, vaccination, quarantine, etc. can be found on the Dutch government website.

May I refuse to come to campus for work?

At Tilburg University we naturally strive for a safe working environment on campus, observing the hygiene and precautionary measures prescribed by the National Institute for Public Health and the Environment (RIVM). We ensure in line with national measures that it is safe for everyone to come and work here.  Among other things, we will provide increased ventilation, disinfection columns, splash screens and more intensive cleaning of locations with large concentrations of people. The rapidly increasing number of vaccinated colleagues, students and guests and the use of self-testing further reduce the risks.  

An employee is expected to be physically present on campus when Tilburg University deems this necessary for the performance of his/her work. This applies, for example, to the provision of on-campus education.

Special circumstances
We can imagine that some employees may have hesitations about coming to campus, for example, because they have fragile health, belong to a high-risk group, or have a relative who belongs to a high-risk group.

The RIVM has formulated additional points of attention (Dutch only) for the duty of care of employers towards employees who belong to the medical at-risk groups. The basic principle here is that, as long as consistent action is taken in accordance with the employer's established guidelines and uncontrollable situations are avoided, even a vulnerable employee can, in principle, continue to do his work (at home or on campus if necessary). 

If your physical presence is expected on campus, and you or a loved one belongs to a risk group and you feel uncertain about your health situation and safety on campus or, for example, in the case of pregnancy, we would ask you to discuss your personal situation with your supervisor as soon as possible. Investigate together whether additional precautions and arrangements are possible for the performance of your teaching (support) tasks on campus. The company doctor can advise you and, at your request, may consult with your medical practitioner. 

There are conceivable situations in which working on campus does indeed present an increased health risk and extra protection cannot reasonably or practically be realized or does not offer a solution for your personal situation. In such cases, you will be exempted from working on campus. You will make agreements about this with your supervisor. In the event that the employee and the supervisor cannot reach an agreement together, the employee may contact Human Resources.

Employees residing abroad

The basic principle is that we ask employees who are abroad to come to the Netherlands, if physical presence is required. 

There are exceptional situations conceivable in which physical presence on campus from you as an employee cannot be expected (yet):

  • If traveling to the Netherlands is not possible for you in a practical sense due to an entry ban. Check the government website to see if this applies.
  • Even if you are currently abroad and if you are not subject to an entry ban, there are very exceptional (personal) situations conceivable in which physical presence on campus cannot be expected of you.  

If you belong to one of these exceptional categories, please contact your manager. Together with your manager, you should make arrangements for the performance of remote work in such a way that the continuity of education is guaranteed.

If you are coming to the Netherlands from abroad, after arriving in the Netherlands, follow the advice of the Dutch government regarding (home) quarantine, check whether a negative test result is required to enter the Netherlands and do not visit the campus until after any quarantine period has ended.

What does this mean for you as a manager?

It is important to have a conversation with your employee if they indicate that there are personal circumstances that impede physical attendance or if you suspect that it may be difficult for an employee. Agree on precautions to make physical work on campus possible. If there are exceptional (personal) situations in which physical presence on campus cannot be expected, for example, because performing work on campus poses an increased health risk and additional protection is not a solution for the employee's personal situation or an entry ban applies, make arrangements together for remote work or substitute work. If you need help with this, please contact HR. 

Travel to / visiting / return from abroad

I have been to a risk area. What should I do?

Employees traveling to the Netherlands follow the advice of the Dutch government regarding possible (home) quarantine after arrival in the Netherlands and they do not visit the campus during this period. In addition, the staff member checks to see if a negative test certificate is required to travel in.

Regularly check the website of the RIVM, the Netherlands Institute for Public Health and the Environment (available in English and in Dutch), and of the European Center for Disease Control for the most up-to-date information. If you have any questions, you can call the Municipal Health Service at +31 (0)900 - 364 6464.   

I am a border worker. Can I come to campus?

We follow the guidelines from the Dutch government: you work at home, unless not possible. For further information also check the question: I want to work on campus, what should I take into account? 

In addition, the following applies:

  • Check the most current information and guidelines for residents of Belgium regarding travel to the Netherlands and travel from the Netherlands back to Belgium. 
  • Check the most recent information and guidelines for residents of Germany (with regard to travel to the Netherlands and travel back to Germany from the Netherlands from the Bundesregierung and the Länder.

Employees traveling to the Netherlands follow the advice of the Dutch government regarding possible (home) quarantine after arrival in the Netherlands and they do not visit the campus during this period. 

I am a (new) employee and am currently staying abroad, other than as a result of holidays. What applies to me?

Check all relevant information considering the European travel ban on the website of the Dutch government.  

Employees traveling to the Netherlands follow the advice of the Dutch government regarding possible (home) quarantine after arrival in the Netherlands and they do not visit the campus during this period. 

This section does not apply to employees who, independently of the COVID-19 measures, permanently perform work for Tilburg University from abroad.  

I go on holiday. What should I bear in mind?

Always check the travel advice for your destination and the rules to travel to the Netherlands.

If you have to go into quarantine after returning, do not visit the campus during this period. If you are able to work from home during the quarantine period, your salary will continue to be paid. If you cannot work from home, it is your responsibility to complete the period of home quarantine before returning to campus. For the period in which you cannot work (at home), you take vacation days. Tilburg University may decide instead to stop paying your salary over the period in which you cannot work (at home). If you develop symptoms after returning home, have yourself tested in accordance with the advice of the RIVM, even if a previous test was negative.

The travel advice for the area where I am on holiday has changed during my stay. What should I take into account?

If the travel advice for the area you are on vacation changes, so you have to go into (home) quarantine after returning to the Netherlands, do not visit the campus during this time.  During this period, your wages will continue to be paid, regardless of whether you are able to work at home or not.

If you develop symptoms after returning home during the home quarantine period, you will have yourself tested in accordance with the advice of the RIVM, even if a previous test was negative.

Can I still make business trips?

Business trips to areas where the travel advice of the Ministry of Foreign Affairs (Dutch only)  due to COVID-19 pandemic is red or orange, are not allowed to take place.

Business trips to areas for which the travel advice due to the COVID-19 pandemic is yellow are permitted. In the case of (plans for) business trips to areas where the travel advice is yellow, the employee discusses with his/her manager whether or not this business trip should take place. This will be coordinated with the receiving party and the following will in any case be taken into consideration:

  • The necessity of the business trip at the time and the possibilities to postpone the business trip;
  •  The extent to which the employee can reach his/her destination and any alternative means of transport enabling him/her to travel back to the Netherlands;
  • The COVID-19 measures in the host country in general and the measures of the host party in particular and, in relation to that, the employee's ability to carry out the assignment of the business trip properly;
  • The current health of the employee and the medical facilities available in the host country;
  • The personal consequences for the individual employee and consequences for Tilburg University as an employer if the employee in question falls ill during his/her business trip, is obliged to go into quarantine, and/or if the measures in the area are tightened (including a lockdown).

If the employee and his/her manager jointly assess that the business trip can take place, they submit a substantiated opinion to the Director. Only if the Director agrees to the business trip is the employee permitted to carry out the business trip.

Can I still receive guests from abroad for work?

Business trips to Tilburg University of persons from areas for which the travel advice of the Ministry of Foreign Affairs (Dutch only)  due to the COVID-19 pandemic is red or orange, are not allowed to take place.

Business trips of persons from areas for which the travel advice due to the COVID-19 pandemic is yellow, are only allowed to take place with the approval of all parties involved . In the case of (intended) business trips from areas for which the travel advice is yellow, the contact person on behalf of Tilburg University will enter into discussions with the person in question and other parties involved (e.g. the employer of the person in question) about whether or not the business trip should take place. For Tilburg University’s viewpoint on the business trip, the contact person discusses this with the Director. The following will in any case be taken into consideration:

  • The necessity of the business trip at the time and the possibilities to postpone the business trip;
  • To what extent the person can reach the Netherlands from the country of origin and any alternative means of transport to travel back to the country of origin;
  • The current health of the person and the available medical facilities in the Netherlands;
  • The COVID-19 measures in the Netherlands and the measures at Tilburg University in particular and, related to this, the person's ability to carry out the assignment of the business trip properly;
  • The personal consequences for the individual person, for Tilburg University, and any third parties involved (such as an employer) if the person in question falls ill during his/her business trip and/or is obliged to go into quarantine, and/or if the measures are tightened in the Netherlands (including a lockdown).

As far as possible, it is advised not to plan business trips to Tilburg University too far ahead.

I am currently abroad and cannot return to the Netherlands. What should I do?

The employee discusses his or her personal situation with his or her (future) supervisor. Joint arrangements shall be made about performing the work remotely. The foregoing applies in particular to employees with teaching obligations or work in support of education. The performance of work remotely shall be designed so as not to endanger the continuity of education.

(Mental) health

The current situation puts a lot of pressure on me as an employee. How do I stay physically and mentally healthy?

In this time, finding a new and healthy daily routine can be extremely challenging. Despite the broadening of measures, it remains important to pay attention to mental and physical health. Please read our tips, advice and other important information on how to improve your daily life and stay as healthy as possible while housebound.

I have tested positive for COVID-19. What should I do?

Do I have to report myself sick? 

You report yourself sick via My Employee Portal if you are unable to perform your work due to your own (COVID-19) health problems.

A person I have been in contact with has tested positive for COVID-19. What should I do?

In all cases, we follow the instructions of RIVM. These are subject to change, so always check the website for the most up to date situation and course of action. If you have tested positive, please follow the instructions under 'I have tested positive for COVID-19. What should I do?'. 

Do I have to report myself sick? 

You report yourself sick via My Employee Portal if you are unable to perform your work due to your own (COVID-19) health problems. You do not report yourself sick, but you do discuss your situation with your supervisor if you do not have COVID-19, but are in quarantine (for example, because of positive tests on your housemate) and this has consequences for the performance of your work. 

I either have or one of my household members has (respiratory) complaints. Can I come to campus to work? And what should I do?

In all cases, we follow the instructions of RIVM. These are subject to change, so always check the website for the most up to date situation and course of action.

I am currently on campus and developing (respiratory) complaints. What should I do?

If an employee develops (respiratory) complaints during the working day on campus, he/she report this to his/her manager and goes home. For the rest, the same applies as described in the question “I either have or one of my household members has (respiratory) complaints. Can I come to campus to work? And what should I do?”

A colleague or student reports to me that he/she has tested positive for COVID-19. What should I do?

Always refer the employee to the FAQ I have tested positive for COVID-19. What should I do? on this page. This questions describes all the steps that staff needs to follow if they have tested positive for COVID-19.

Refer the student to the FAQ I have been on campus and have tested positive for COVID-19. What should I do? on the page FAQ on coronavirus for students. If this student has physically attended your class on campus and tested positive, please follow these steps:

  • Request that student to take the government check and follow the instructions that result.
  • Consult with your program director on what to do about teaching in the coming week(s) and communicate this to students via Canvas.
I want to go to the occupational health physician for consultation, what do I do?

The consultation hour with the occupational health physician can take place on campus.  In case you do not feel comfortable with this, the online consultation hour remains possible. Please consult with the company doctor's office about this. Read more information about the availability and contact details of the occupational health physicians.

As an international employee, can I get a COVID-19 vaccination in the Netherlands?

Vaccination without appointment

Have you not yet been vaccinated for COVID-19? We want to encourage you to get vaccinated in order to create a safe working and learning environment. We would like to draw your attention to the possibility to get your jab without an appointment at several GGD vaccination centers (Municipal Health Service). For more information, check out Walk-in vaccination center.

Vaccination on appointment

All persons living in the Netherlands and registered with the municipality are eligible for COVID-19 vaccination. In addition, people who do not live or are not registered in the Netherlands but stay longer than 1 month in the Netherlands are also eligible for a COVID-19 vaccination. 

To be eligible for vaccination in the Netherlands as an international employee, you must be registered with the municipality in the Personal Records Database (BRP). You will then receive an invitation from the RIVM in due course. You can also make an appointment yourself as soon as your ‘age cohort’ is up. To make an appointment online you do need a citizen service number (BSN) and a DigiD. You will receive a BSN when you  register at the municipality where you live. With your BSN you can request a DigiD (Digital Identity).

More information.

I have an appointment for a COVID-19 vaccination. Do I have to take leave for the hours I cannot work due to this appointment?

No. You do not have to take leave for a COVID-19 vaccination appointment. 

Education and exams

*UPDATED AUGUST 1* | How does education in this current situation take place?

We are thrilled that we will be able to receive our students on our campus again.

  • All teaching is scheduled on campus. In our opinion, physical proximity among the university community is an important part of academic education. Therefore, we expect our students to attend on-campus educational activities. In addition to on-campus educational activities, there will be an increase in the use of online forms of education. Because the experiences with online education have taught us a lot, we are in fact moving towards a situation of blended learning. This means that for each part of the program we will look at which form of education fits best and aim for a good blend of on-campus education and online teaching formats. It depends on the program if, and to what extent, online teaching formats will be used. What this means for the way in which your courses will be taught, will be communicated via our digital learning environment Canvas.
  • Exceptions apply for students of the programs LLB Global Law, LLM Law and Technology, LLM International Business Law and LLM International Business Taxation. Students starting one of these study programs in September 2022 will be able to opt for either on campus or online education for the academic year 2022/2023. If you have applied for one of these study programs you will receive more information about the online and on-campus option after you have been (conditionally) admitted. 

Check out the education support portal for more information on teaching, testing, student support and more. 

How do you set up blended teaching with a combination of offline, online and hybrid lectures? What online tools, methods and facilities are available for this? On the web page Online teaching and testing we have compiled information on online, blended and hybrid teaching. 

What can I do as a lecturer if students do not follow the health instructions during my lecture?

If the health instructions are not followed, you can decide to stop the lecture, send students out of the lecture hall and/or report it internally if (specific) students do not follow the health instructions. For example, you can send a coughing student out of a lecture (in extreme cases with the help of security). If this creates unsafe situations a teacher can call +31 (0)13 - 466 3000 or send a whatsapp message to +31 (0)6 - 53961753.

In general, if you experience an unsafe work situation, you can discuss it with your supervisor.

Where can I go if I have problems providing online or blended teaching?

On the web page Online teaching and testing we have compiled information on facilities teachers can use both at home and on the campus.

Read more about:

Do you have any questions?

For questions about tools and setting up your teaching | contact Teacher Desk: teacherdesk@tilburguniversity.edu or call 8400.

For questions on the technical set-up in the lecture halls | contact IT support: itsupport@tilburguniversity.edu or call 2222.

What is the difference between hybrid and blended education?

Hybrid education | All educational activities also online

We speak of hybrid education if the educational activities are offered simultaneously on campus and online. This means that you offer students the possibility to attend an educational activity online or to take an exam online if they cannot come to the campus.

Blended education | Sometimes on campus, sometimes online

Blended education involves a mix of distance learning and face-to-face instruction. This means that you offer some educational activities on the campus and some online. The educational activities are not offered in two ways (i.e., simultaneously online and on campus). Tilburg University is committed to developing blended education. This means that you can offer some educational activities online, such as lectures or knowledge video clips. It will no longer be possible for students to take all classes at a distance.

More information on designing a blended course with a good balance between face-to-face lectures and online learning activities is available at the Blended teaching page.

I am a lecturer and I want to record a video lecture in a lecture room. What am I supposed to do?

On the web page Online teaching and testing we have compiled information about the facilities and tools that lecturers can use at home and/or on campus.

Use the Video Lectures & Recordings Request Form if you want to live stream a lecture from a lecture room or if you want to have a lecture recorded on campus by the AV team. 

Where can I find more information about exams in this current situation?

You can find all information on the page exams academic year 2021-2022.

Research

What should I do when I have a COVID-19 related question about a grant call or application?

If you have questions or issues concerning the consequences of COVID-19 for a planned or ongoing application, you can ask Grant Support (grants@tilburguniversity.edu) to contact the programme coordinator of the funding organization. If you contact the program coordinator directly, please keep Grant Support posted.

What should I do when I have a COVID-19 related question about an externally funded project?

If you have questions or issues regarding the consequences of COVID-19 for a starting or ongoing project, please ask the School’s project administrator to assist you. If you contact the program coordinator of the funding organization directly, please keep the project administrator posted.

When should I contact the ethics review committee about changes in the project due to COVID-19?

The first step would be to assess whether the project is likely to suffer a delay and/or requires a change of set-up. If so, check if the adjusted project still fits with the project scope you had received approval for by the (medical) ethics review committee. If not or in case of doubt, please contact the review committee as soon as possible. This also applies to pending requests to a review committee.

I am a PhD, tenure tracker or postdoc and due to COVID-19 I am concerned that I cannot complete my research within the period of my employment contract. What can I do?

Tilburg University understands these concerns. Tilburg University has drawn up guidelines to support researchers and their supervisors or (co-)supervisors. The guidelines can be used to discuss the impact of the COVID-19 crisis on the progress of research and to determine which customized solutions can be used to prevent (further) delays in research. A decision tree has been developed to help with this.
Is your research funded externally? Consult the website of the grantor. More information about the grant providers can be found in one of the questions above. 

Contact details 

If the answer to your question is not listed in the Q&A, you can contact us in the following ways:

  • Are you an employee and do you have a question regarding COVID-19 and Tilburg University? Then please contact your manager or send an e-mail to hrpolicy@tilburguniversity.edu