Koopmans building Tilburg University coronamaatregelen

Roadmap Tilburg University

Opening up the campus and starting up activities

Published: 15th June 2020 Last updated: 09th July 2020

The government announced corona easing measures. Following these principles, Tilburg University will develop its own roadmap with regard to opening up the campus and starting up activities. The roadmap is divided into the following subjects: campus, education, working on campus and events.

The development of the roadmap is important, because safeguarding the safety and health of our students and staff comes first. As we are social creatures in need of connectedness, we will of course also encourage social contacts and togetherness to the extent allowed by the easing measures.

The most important regulations remain:

Campus

  • Outdoor work areas on campus will be extended for outdoor meetings. Participants must maintain a 1.5 meter distance. As of July 1, meetings for employees allowed of up to 12 people on request in the Reitse Toren building. 
  • Library reopens for visitors (search/loan/return). 
  • Part of the outdoor sports facilities are opened. The fitness is reopened with a maximum number of participants and on registration. You can take virtual lessons at the Sports Center such as spinning and club power. Registration is required.
  • The catering in Esplanade is partly reopened and focuses on picking up lunch on order and food on reservation. The terrace is also opened. As of July 13 Lunchroom Cobbenhagen is opened from 11:00 - 14:00 hrs with a limited assortment/take away. All this within the guidelines that apply to the catering industry. 
  • Labs will reopen for restricted use in keeping with the guidelines.
  • Boards of study associations are informed about conditions of use of offices in the Esplanade and TIAS buildings.
  • The residential units for students in Prisma building will remain open.

Education | On campus if we can, online because we can

Within the frameworks set by the RIVM (National Institute for Public Health and the Environment) and the government, Tilburg University is working on scenarios to allow its academic education to continue on campus as much as possible in the academic year 2020/2021. In our opinion, physical proximity among the university community is an important part of academic education.

Tilburg University takes the following as points of departure.

  • We guarantee that we will offer ALL our education online for the first semester. However, in our opinion, physical proximity among the university community is an important part of academic education. Therefore, we strive to provide some small-scale classes (e.g., seminars) on campus if possible.
  • To help smooth the transition to higher education, priority will be given to first-year Bachelor’s students who are able to follow some components of their program on campus. These components will most likely be combined on 1 day per week. We encourage students to make use of this opportunity. However, if you are not able to come to campus, you are guaranteed to be able to follow these program components online.
  • How many small-scale educational activities will also be available for new (pre-) master students and our current bachelor and (pre-) master students, depends very much on the possibilities given to us by the Dutch government and the National Institute for Public Health and the Environment. These have a direct effect on our maximum capacity of the campus and public transport. These capacity calculations are currently being made.
  • We prioritize a safe and inclusive university community at all times, online and on campus.
  • Students are asked to study at home. We offer limited study space in CUBE for special target groups of students
  • As a result of the relaxation of the corona measures announced on 24 June, 64 extra study places will be available on campus as of July 1. Please note that the number of study places is still relatively limited, so reservation is required
  • Large-scale on-campus examinations are out of the question and the current forms of alternative/online exams as well as the revised exam schedules remain in force. 

Outgoing exchange 
To determine the impact of the coronavirus on foreign exchanges, the VSNU (Association of Universities in the Netherlands) has established a framework based on governmental guidelines. Within this framework, Tilburg University decides whether the exchange can proceed according to plan. The considerations are: a negative travel advice by the Ministry of Foreign Affairs, the decision of the partner university to cancel the exchange or in case a student withdraws from the exchange program.

  • Since students are not allowed to travel to countries with code red or orange, Tilburg University will check the status of destinations in EEA countries at the partner institution two weeks before the start of the academic year and, if necessary, cancel the travel. This assessment has now been carried out for destinations outside the EEA. Therefore, exchanges outside the EEA countries are canceled. 
  • All students have the right to withdraw from the exchange program at any time.
  • All students selected for an exchange in fall 2020 are offered alternative scenarios. Certain deadlines may apply to this. If students sign up for one of the alternatives, the student should withdraw from the exchange program for procedural reasons. 

Incoming exchange 

  • For incoming exchange, the university plans to assess whether foreign exchange students can be welcomed on 1 July 2020, based on the framework conditions such as safety and sufficient on-campus education.

Working on campus

  • Employees work from home as much as possible. Please make agreements about this with your supervisor. All important information regarding working from home can be found on this page and this document.
  • Office buildings are reopened up to 20% of normal occupancy per floor for necessary activities and insofar as a 1.5 meter distance can be guaranteed. The agreements on the 20% office occupancy have been jointly agreed by the universities and are included in the VSNU service document.
  • All employees and student board members can still collect things from their own offices. This can be done daily between 09:00 and 11:00 hrs. 
  • Lecturers can use the Video Lectures & Recordings Request Form if they want to live stream a lecture from a lecture room or if they want to have a lecture recorded on campus. Upon arrival, they must call security to open the lecture hall. 
  • Teacher training courses (especially aimed at online education) are again allowed in groups of a maximum of 10 people.

PhD Defenses/events

  • The Auditorium will reopen for PhD defense ceremonies, with attendance being restricted to the PhD candidate, (co)promotors, the beadle, the chair, and an AV technician. The promotional committee members participate via videoconferencing and the audiences can watch a live stream. PhD defense ceremonies are allowed in the Auditorium with a maximum of 10 guests. 
  • Events and social gatherings such as drinks parties remain prohibited. Conference & Event Support, formerly known as Conference Desk, will help organizers search for external venues.

Roadmap Tilburg University

Any relaxation of the rules will depend on the national measures

* Elaboration for Tilburg University to follow

~ Reservation or registration required

Realized as of May 25
Realized as of June 1
Realized as of July 1
Planned as of September 1 (subject to reservation)
Planned as of January 1 (subject to reservation)
Concrete elaboration of the principles per topic