Broaden and deepen

Grant Fund Academic Forum

1. General information

The Academic Forum Grant Fund is anchored in the objectives of Academic Forum. Students and associations can apply for subsidy for activities that are educational in the field of science and society ('Understanding Society'). Additional information can be found on the Academic Forum website.

The subsidy applications should also meet the following criteria:

  • The initiatives are new and non-regular activities for and organized by students of Tilburg University (e.g. symposia, lectures, debates, workshops);
  • The applications are provided with a clear project description, planning and budget;
  • Applications by university student associations are expected to contain a balance sheet that shows the association does not possess the necessary means to finance the intended activity (with the exception of study trips, see 2. below);
  • The granting is conditional; after the activity, it will be verified if the activity has been completed as planned. With this in mind, the definitive payment will be determined.

The Fund falls under the supervision and management of Academic Forum (Student Services), and project manager Luc Jeurissen is contact and the fund's secretary. The management committee of the Fund consists of fiveTilburg University students and three Tilburg University employees. Chairman of the Fund is: (vacancy). The committee reviews applications four times a year: in October, February (2x) and June.

You are advised to submit your request at the secretariat of the Grant Fund two weeks before the meeting (see: 3. Filing an application). Four times a year the committee reviews applications. The upcoming meeting is:

  • mid-October, 2018  (date yet to be determined)
    The due date for requests is October 1, 2018.

Make use of the possibility to contact the secretary before officially submitting your request for review. He will consult you on the feasibility of the request.

2. Studytrips

The subsidy grant for study trips is part of Academic Forum’s formative function within the domain Cultural Diversity. Study trips contribute to internationalizing student traffic by exploring and discovering other countries and cultures. In the framework of broad academic formation, which is of great importance to Tilburg University, study trips have an added value. Study trips are an amazing experience, but they also lower the threshold for going on a study exchange or even obtaining a degree abroad. Annually, about 500 students participate in study trips, and in their own way contribute to the international character of Tilburg University.

The international experience of a study trip works on four levels.
  • Student level: contacts with students elsewhere are often an excellent source of knowledge about differences in study approach. Therefore, it is desirable that the participants are welcomed by delegates of a partner institute.
  • University level: Tilburg University has a number of partner universities that are basically open to visits from Tilburg University students.
  • Company level: traditionally, students visit interesting companies as well as social and political institutions (e.g. parliament).
  • Cultural level: understanding of different (business) cultures and visits to sites, museums, social, and cultural institutions.

2.1 Quality requirements study trip

Applicants substantiate their choice of destination with an explanation of the destination’s special cultural characteristics based on Human Values surveys. This may be achieved by models provided by Academic Forum. The application further shows due dedication aimed at gaining insight into the ways in which specific cultural characteristics of the country to be visited have an impact on a company level and on the organization of societal and political institutions. Clearly indicate what substantive activities the participants will be undertaking.

The following actions are recommended to make the content of the trip a success:
    • A meeting of the participants with an expert on the destination before the trip (preferably Tilburg University scholars);
    • Expert guidance by one or more professors during the trip;
    • Assignments in the form of an essay or a presentation of several parts of the trip;
    • At least half of the sessions on working days are dedicated to study-related visits;
    • Reporting, at least in the form of a short report with the resulting answers to the research question(s). This report can be sent after the study trip, together with a report on the budget spent.
    2.2 Own contribution and sponsorship

    Each participant pays a reasonable amount as their own contribution to the trip. This ‘reasonable amount’ cannot be exactly determined, because this depends on the destination, the length, and the planned activities of the trip. The judgment of the exact amount is considered in the decision-making process of the fund. However, sponsors (and Schools and departments of the University) can be sought to contribute to the study trip. This is often possible when the sponsor’s company in the destination country is visited and an advertisement is included in the travel guide.

    2.3 Maximum Grant amounts

    Subsidizing study trips is not related to the equity of an association. Point of departure is the individual participant.

    The maximal subsidy per participant for traveling within Europe is 65 Euros; for traveling outside of Europe a maximum subsidy of 110 Euros per participant applies. Only Tilburg University students will be granted a subsidy.

    NB Outside stay and breakfast no subsidy is granted for dinners and catering.

    3. Filing an application

    Four times a year the committee reviews applications: in October, February (2x) and June. You are advised to contact the secretary of the Grant fund en employee at Academic Forum, Luc Jeurissen, before officially submitting your request for review. He will consult you on the feasibility of the request. The upcoming meeting is:

    • mid-October, 2018  (date yet to be determined)
      The due date for requests is October 1, 2018.

    The request should contain the following information:

    • A letter with a motivation for the choice of destination (including name, address, bank account number, amount of money requested);
    • A research question based on cultural comparison;
    • A travel program in half-day periods;
    • A budget with clarification. Please allow for a 5% contingency budget;
    • A list of participants with their student numbers (SNR).

    Submit eight copies of the final request at the secretary of the Grant Fund (Academic Forum), room T 125 (Tias Building).

    3.1 Payment

    In principle, payment occurs after the activity has taken place and after submission of a realization of expenditure and revenue. (Please note that the realization has the same construction as the budget of the application). If you want to be in possession of the granted funds earlier, you can request a payment advance.


    4. Managing Committee - Academic Year 2018-2019

    Employees - Tilburg University


    (Vacancy), chairman



    Luc Jeurissen (secretary) - Carrie Grootaers (Academic Services)

    Luc Jeurissen Carrie Grootaers
    Students - Tilburg University


    • Simone van Alphen
    • Fleur Kelders
    • Remy van Loon
    • Anouk Smits