Studying and Student life

Make room reservations

Students can book rooms using the room booking system Web Room Booking (WRB).

Make sure you are familiar with the rules below before sending a request via WRB.

Any booking request that's not in line with the conditions as set out in the House Rules, will not be processed.

Rules for booking rooms via WRB

  1. Students and study/student associations etc. can use WRB to request a room for meetings, workshops and events.
  2. The main rule that applies in dealing with requests for rooms is that lectures/classes and examinations always take precedence over other activities. In exceptional cases, the WRB manager may be forced to cancel an allocated room if this is necessary in order to ensure teaching can progress smoothly. An alternative room will be allocated if possible.
  3. Rooms cannot be booked, honored or allocated for commercial purposes unless this is directly initiated from Tilburg University.
  4. WRB cannot be used to request rooms for lectures/classes or examinations. We refer you to the timetabler responsible for your faculty for this purpose.
  5. Room requests can only be honored if they are within lecture block times. The lecture block times are as follows:
    8:45 – 10:30; 10:45 – 12:30; 12:45 – 14:30; 14:45 – 16:30; 16:45 – 18:30; 18:45 – 20:30
    Booking requests that unnecessarily block several block times will not be honored!
    (e.g. a booking from 10:00 – 11:00).
    In such cases, the booking times will be adjusted.
    The confirmation e-mail will contain details of the correct timeslot allocated. Please read this carefully, since the confirmation may differ from the request.
  6. There must always be an interval of 15 minutes between two bookings, especially before and after timetabled lectures. In practice, this may mean that a request is reduced from one hour to 45 minutes.
  7. Room bookings must be requested at least three working days in advance. The booking reservation is only definitive after you have received the room booking confirmation.
  8. Rooms may be booked up to a maximum of 3 weeks in advance.
  9. The WRB manager may relocate your booking to a room that is similar to the room requested. This will automatically be shown on your confirmation e-mail. It is therefore important to read it carefully!
  10. All communications about room bookings are by e-mail only (WRB@tilburguniversity.edu).
  11. Rooms for graduation can be requested via the Student Desk. The student requests a room from the Student Desk together with the graduation form.
  12. Cultural Garden (Cultuurtuin) and Blackbox bookings may be made longer than three weeks in advance. Bookings for these two rooms can be made by e-mail only (WRB@tilburguniversity.edu). E-mails must contain the following information:
    • Contact information, including name, telephone number, organization and room number.
    • An abbreviated name, telephone number, organization and room number.
    • A brief description of the planned event (conference, lecture, class, meeting, etc.).
    • Any additional facilities required, such as projector, microphone, whiteboard, number of tables or chairs, etc.
    • PROJECTOR: A projector is available in the Cultural Garden. You will need to book this yourself via the LIS Service Desk, by calling 2222.
  13. If you require facilities such as additional cleaning or security, please contact the Facility Service Desk or use Servicenet.
  14. Additional points to note:
    • It is not permitted to exceed the maximum number of people relative to the room size;
    • all furniture must be replaced in its original position on leaving the room;
    • rules apply with regard to eating and/or drinking in lecture rooms (see room notices for details).