Course of the procedure of CBE
The letter of appeal
The CBE must have received the letter of appeal within six weeks after the decision you appeal to was taken. You will receive a confirmation of receipt from the chairman of the CBE. At the same time, the chairman of the CBE will request the Examination Board to see whether an amicable settlement can perhaps be reached (see below). Possible rectification of omissions: if you have made an omission concerning the form of the notice of appeal, the chairman of the CBE will inform you to that effect. You will then be given the opportunity to rectify this omission. It often occurs that someone has forgotten to sign the letter of appeal or that no copy of the decision against which the appeal is directed has been enclosed. In that case, the person will still be given the opportunity to sign the letter of appeal or send a copy of the decision within a certain time. This period can possibly be extended, if it is a matter of special circumstances or if both parties agree.
Before the appeal is handled officially, the law prescribes a mandatory attempt to reach an amicable settlement. The chairman of the CBE forwards the letter of appeal to the examination committee of the relevant program, in which it is requested to see whether an amicable settlement is possible. The examination committee will therefore contact you to make an appointment. During this appointment, the intention is to examine carefully whether the facts on the basis of which the examination committee took its decision are correct and properly substantiated, and you will be able to consult with one another to see if a solution can still be found. Subsequently the examination committee will inform the CBE know whether or not an amicable settlement has been reached.
The statement of defense
If the parties do not succeed in reaching an amicable settlement the examination committee must file a statement of defense with the CBE. In this statement of defense, the decision against which appeal has been brought and the grounds on which that decision was taken are explained in more detail.
If an amicable settlement has not been reached, the CBE will hear both parties. In principle the hearing will take place on the next available date of hearing, in the course of which parties will be called at least 10 days before the hearing. The hearing dates are published on this website. In principle the hearing will not be postponed at request of parties. Under very special circumstances can be deviated from this. A reasoned request for postponement has to be done by return after parties have been given notice of the date of the hearing.
The CBE consists of five members: the chairman - who presides over the hearing, two lecturers / members of the academic staff and two student members. During the hearing, both parties are given the opportunity to explain their positions orally, and the members of the CBE are given the opportunity to ask questions. The CBE ultimately bases the decision on previous written documents and on what has been put forward during the hearing.
The CBE aims to send you the decision within three weeks. In any case, the appeal procedure will be finished within ten weeks after receiving the complete letter of appeal.
After the decision
If you don't agree with the decision of the CBE, you may lodge an appeal at the Appeals Tribunal for Higher Education in The Hague.
Cobbenhagen building, C 125
PO Box 90153
5000 LE Tilburg
Phone: (013 - 466) 2131