Students Tilburg University

Hybrid exams in the first semester 2020-2021

I. Regulations relating to campus examinations

When an examination is scheduled on campus, the student is generally expected to take the examination on campus, in the presence of a proctor. 

An exception applies to students in the following categories:

A. Students abroad as a result of travel restrictions related to COVID-19;

B. Students who belong to the at-risk groups for COVID-19 and, therefore, cannot come to the campus;

C. Students who have persons within their households who belong to the at-risk groups for COVID-19 and, therefore, cannot come to campus;

D. Students who are not allowed to come to campus because they are in self-quarantine because they themselves or persons from their households have tested positive for COVID-19 or have symptoms that may indicate COVID-19.

E. As long as the government’s COVID-19 risk level is 4 (severe), supplementary regulations apply for students in the next category: Students who, in connection with the government’s COVID-19 measures, prefer to take an exam online.

These students are given the opportunity to make the exam online at the scheduled time using online surveillance.

Category A to C students will be asked once in the first semester to sign up for this via the available web form. This registration will be maintained throughout the first semester.

Category D and E students are asked to register as soon as possible but at least 1 hour prior to the exam via the available web form when it is clear that they cannot or don want to take the exam on campus. The exact procedures for both notifications will be communicated as soon as possible.

II. Regulations for online examinations

When an examination is administered online, the student is generally expected to take the examination online. This may mean that the examination is proctored online or, in the case of an oral examination, recorded if the Examination Board deems this necessary to establish the student’s identity or to prevent fraud.

For students for whom this leads to concerns regarding willingness (in connection with privacy objections) or being able (in connection with special personal or technical circumstances) to participate in these online examinations, the following regulations have been drawn up.

A. Technical circumstances: Students who believe they do not have the right hardware, Wi-Fi/G4, internet connection etc. or who do not have a quiet home situation can announce this at the time of registration or at least 5 working days before the examination via the available web form. In consultation with the student, it will be examined whether—within the government measures and practical feasibility—a possible technical or other practical solution is possible to still be able to take part in the planned examination. However, in view of the restrictions mentioned, the possibilities are limited and a solution is not available (in a timely manner) in all cases.

B. Privacy concerns regarding online proctored exams: Students who, at the latest upon registration or at least 5 working days before the examination, indicate via the available web form that they object to an online-proctored examination for reasons of privacy cannot be obliged to participate in an online proctored examination. In doing so, they will state their name, student number, course code, course name, and the exam date and time. If capacity permits, they will be invited for a physically proctored examination on campus. If the number of registrations exceeds the available capacity, this means that all students who have registered for this reason will be referred to a next examination opportunity. As a result, there is a chance that a student who does not wish to take the examination for this reason will suffer study delays.

C. Special personal circumstances: Students with (a) a serious disability or (b) a very special home situation that makes online examination impossible are known to the dean of students. If this is not yet known to the dean of students, the student is requested make themselves know via the available web form. In consultation between the Examination Board and the Dean of Students, it will be determined whether, how, and when examination can and will take place.

For students in categories A and C, an individual solution will be sought whereby the examination can preferably still be taken online, for example by giving the student in question the opportunity to participate digitally on campus or another kind of solution.

For students in category B, 100 places per examination block/time are reserved on campus to take the examination on paper with physical proctoring.

If the registration is less than 5 working days before the start of the exam, the request will not be accepted.