PhD regulations

PhD regulations

The Tilburg University PhD Regulations incorporate a number of statutory provisions in conformity with the Higher Education and Research Act (in Dutch: WHW), and a number of conditions laid down by the Doctorate Board of Tilburg University.

On October 10, 2019, the Doctorate Board adopted the new PhD Regulations and decided that these will enter into force on December 1, 2019.

The most important changes are:

  1. All PhD Candidates who have been admitted to the PhD program by the Doctorate Board since January 1, 2018 draw up a Training and Supervision Plan (Article 3.2 paragraph 1(d) and Article 6.2).
  2. All PhD Candidates who submit their manuscripts for assessment as of December 1, 2019 declare that they act or have acted in accordance with the Netherlands Code of Conduct for Research Integrity (Article 3.1, paragraph 2(c) and Article 9.2(c)).
  3. The (Co-)Supervisor has no family/personal/business relationship with the PhD Candidate.
  4. All PhD Committees to be established as of December 1, 2019 comply with the stricter requirements for the composition of these Committees (Article 5.3):
    • minimum of 4 members, majority full professors, all holding a PhD;
    • 1 external member, 1 internal full professor;
    • at least 1 man and 1 woman
    • sufficiently diverse in composition in terms of expertise
    • (Co-)Supervisors are not members of the PhD Committee
    • No family/personal/business relationship with the PhD Candidate, no other interests with regard to the PhD research
  5. For all PhD Committees to be established as of December 1, 2019, the Supervisor attaches an explanation to the proposal showing that the composition meets the requirements (Article 5.2).
  6. The assessment criteria for a thesis are made more explicit (Article 7.2).
  7. For all theses approved by a PhD Committee as of December 1, 2019, the PhD Candidate sends the printed version of the thesis to the committee members (Article 7.6, paragraph 3).
  8. The procedure for awarding the designation of cum laude has been tightened up (Article 10).
  9. From December 1, 2019, a PhD Candidate may apply for admission to the PhD program with deficiencies for a maximum of 6 months or a maximum of one year (depending on whether the PhD Candidate is in employment or not) (Article 3.2).

FAQs on the revised PhD Regulations

We offer you an overview of the frequently asked questions. Should you have an additional question, please contact the Graduate School.

Prior to admission to the PhD program
Admission to the PhD program
During the PhD program
The assessment of the thesis
The PhD defense ceremony

The answers to the frequently asked questions have been carefully formulated. However, the text of the PhD Regulations is always leading.

Practical matters

The Graduate School is the first point of contact for practical questions concerning the PhD process and registration. During the PhD program a number of administrative steps need to be taken in the PhD tracking system Hora Finita, for example for admission to the PhD program, the appointment of the (co)promotors and the approval of the PhD committee and the PhD thesis.

In addition, more practical aspects have been included in: