Training Digital Safety at Work
Ransomware, phishing, viruses, protecting personal data… Knowing how to deal with security risks, being aware of de dangers of cybercrime and being able to handle data safely is becoming increasingly important. The Executive Board of Tilburg University has therefore decided to make the training Digital Safety at Work mandatory for all employees.
This training was developed by the Privacy & Security team, based on SURF’s Digital Certificate. SURF is a cooperative association of Dutch educational and research institutions in which the members combine their strengths. Within SURF, universities, universities of applied sciences, and research institutions work together to acquire or develop the best possible digital services, and to encourage knowledge sharing through continuous innovation.
A journey through the world of ‘privacy and security’
The training Digital Safety at Work is a journey through the world of privacy and security. The training course is not about rules and protocols, but about a work approach that ensures that information is handled as securely as possible. Information that is valuable and that we, as an educational institution, must protect carefully.
During your work you must deal with all kinds of information. Personal data, research reports, financial reports, sensitive policy information, photographs and videos. There are five principles for dealing with this information. You will learn these principles in this online training. When you have completed this training, you will know:
- What the five guiding principles are for properly dealing with privacy and security;
- How you can apply these principles in practice;
- Where to find help if you encounter problems or if you have questions about privacy and protecting information.
Five principles, five modules
The training covers various topics, which are divided into five modules. Each module is concluded with a test consisting of six questions. if you have answered at least five of the six questions correctly, you passed the test. To gain access to the next module you must have passed the test of the previous module. If you failed the test, you must take it again. You can redo a test as many times as necessary. If you have passed the five modules and tests, you have successfully completed the training.
The five modules are:
- Use ICT facilities safely | Module 1
- Always know who you’re dealing with| Module 2
- Work safely and reliably responsibly anytime, anywhere | Module 3
- Only allow the right people access to the right data | Module 4
- Help each other to behave correctly | Module 5
Take the training in Canvas after invitation by e-mail
Employees receive an invitation via e-mail to participate in the training. You do not have to undertake any action or register yourself for this. From the moment you are registered for the training (and have received the e-mail) you have three months to successfully complete the training. You can start, pause and pick up where you left off at any time within those three months.
After the quarter, the training environment will be closed for that quarter. If you have not successfully completed the training within three months you will be added once to the environment for the new quarter. This does mean that you will lose your progress and will have to complete the training all over again.
The training Digital Safety at Work is listed in Canvas as a Canvas course. If you don’t already have a Canvas account, we will sign you up for Canvas and then give you access to the course. When your access to the training has been arranged you will automatically receive an e-mail from Canvas. If you already have an account in canvas, we will only add you to the training. Also in this case, you will receive an automatic e-mail once you have been added. Employees who have not yet been added to the training can not yet attend the training.
Mandatory training for all employees
The training Digital Safety at Work is a mandatory training for all employees. This means that you are obliged to take this course if you have an employment contract 1) for an indefinite period or a definite period of 12 months or longer and 2) with a workload of at least 0.4FTE. If you belong to this group, you will automatically receive an invitation by e-mail to participate in the training.
The result will be saved in Canvas. If you have successfully completed the training, this will be registered for you in the personnel system. Details about the number of correct answers or the number of attempts at a test are not recorded. Your supervisor can only see whether you have successfully completed the course.
Are you invited to the training but you think this is unjustified? Are your direct colleagues invited to the training but you are not, even though you think you should? Or do you have other questions or comments? Please contact the Privacy & Security team:
- Max de Bruin, Central Privacy Officer (ES)
- Miranda van der Ploeg–Cools, Information Security Officer (ES)
Are you already registered for the training and do you have a specific question about the (content of) the training, you can send an e-mail from Canvas to the administrators (teachers) of this training.