Students Tilburg University

Student Charter chapter 9: Rules of conduct and house rules

Chapter 9 of the Tilburg University Student Charter: Rules of conduct and house rules. In the Student Charter, students’ rights and duties are set out in the areas of education, tests and examinations, student facilities, participation, legal protection, etc.

9.1 House rules and disciplinary measures

The Executive Board may issue regulations and take measures to promote the smooth operation within the buildings and grounds of the university (article 7.57WHW).

9.2 House rules on the use of university buildings ...

... premises and other university facilities

9.2.1 Everyone present on the university’s premises, buildings, and/or who makes use of the university’s facilities must adhere to the applicable regulations as well as to any instructions issued by or on behalf of the Executive Board. Facilities are defined as material facilities for education and research, among other things. Everyone must be able to provide proof of identity by a student card or a legally acknowledged identity card upon request. Everyone must behave in such a manner that:a. no direct or indirect damage or nuisance can be caused to the university and/or third parties.

b) no rights of either the university or third parties are violated;

c) they do not act in violation of rules laid down by or pursuant to the law;

d) Tilburg University's facilities are not used for commercial activities unless such use is appropriate within the policy applicable for Tilburg University (e.g. the Code of Conduct for e-mail, Internet and telephone facilities) or explicitly approved by the Executive Board.

e) no acts are committed or omitted in violation of common, unwritten social norms and no acts are committed that are in conflict with the regulations applicable at Tilburg University, including provisions on enforcing the smoking policy and the Tilburg University's code of conduct for use of the Internet.

9.2.2 The Executive Board may deny anyone who acts in violation of the house rules and disciplinary measures access to the university’s premises and buildings and/or use of facilities, whether partly or wholly for the maximum duration of one year. Students will be notified of such a decision in writing.

9.2.3 If a person acting in violation of the house rules and disciplinary measures has caused a serious nuisance in the institute’s buildings or on the grounds of the university and does not cease this nuisance after a warning from or on behalf of the Executive Board, the Executive Board may deny them access to the university permanently or terminate their registration (article 7.57h WHW). Written notification will be provided of this decision.

9.2.4 In urgent cases, a dean or director of a department may deny a person who is acting in violation of the house rules and disciplinary measures access to the grounds and buildings and/or the use of facilities belonging to the administrative unit in question for the maximum period of seven days. He or she must report this immediately to the Executive Board, stating reasons. The Executive Board may seek to extend the duration of the measure and/or to make the measure more comprehensive.

9.2.5 In urgent cases, the university’s secretary may, on behalf of the Executive Board, deny a person acting in violation of the provisions in article 1 access to premises and buildings and/or the use of facilities for a maximum of seven days. He or she must report this immediately to the Executive Board, stating reasons. The Executive Board may seek to extend the duration of the measure and/or make the measure more comprehensive.

9.2.6 With the exception of urgent cases, a decision such as referred to in articles 9.2.2 to 9.2.5 will not be made until after the student is question has been given the opportunity to be heard.

9.2.7 Students who are registered at Tilburg University may appeal against decisions made on the basis of these rules with the Higher Education Appeals Tribunal.

9.3 General House Rules of Tilburg University

9.3.1 Roller-skates, skeelers, skateboards and other means of transport, motorized or not, are strictly prohibited in all buildings of Tilburg University, except for equipment used by persons with a disability and means of transport that are necessary for performing work.

9.3.2 Cell phones must be switched off in classrooms, examination rooms, the silence center, the auditorium and the library.

9.3.3 Bicycles may only be parked in bicycle parking area or the underground bicycle park. It is prohibited to place bicycles against buildings or in the parks on Tilburg University's campus. It is prohibited to take bicycles into buildings, except for service bikes that are necessary to carry out work.

9.3.4 It is not permitted to take animals into Tilburg University buildings, except for guide dogs for the blind and specially trained dogs to assist the disabled.

9.3.5 Children under 10 years of age may only enter Tilburg University buildings if they are accompanied by an adult. The accompanying adult is directly responsible for them while they are in the building.

9.3.6 Everyone is personally responsible for his or her property. Tilburg University cannot be held responsible for any damage, loss of theft of property.

9.3.7 All Tilburg University buildings and grounds are subject to a smoking ban, a ban on the use of e-cigarettes and e-smokers and a ban on the use of and trade in soft and hard drugs.

9.3.8 On Tilburg University grounds, including in all buildings, the purchase and consumption of alcohol for people under 18 is forbidden. It is also not allowed to pass on, sell or serve alcohol to minors or those who cannot show valid identification when requested by hospitality operators and their employees. Alcohol cannot be sold/served to people in a state of intoxication or those who threaten public order, safety or morality. Games encouraging alcohol consumption are not allowed.

9.3.9 Safety & Security staff are allowed to bar persons under the influence of alcohol or other narcotic substances from Tilburg University grounds and buildings. Safety & Security reports the observed violation to the Executive Board.

9.3.10 It is prohibited to place objects in general communal areas such as halls, stairways, passageways, escape routes and in front of emergency exits.

9.3.11 Anyone in the buildings or on the grounds of Tilburg University who causes either direct or indirect damage to the university and/or third parties may be held liable for this.

9.3.12 Tilburg University campus is a car-free zone. Cars may only be admitted to the campus in exceptional cases, such as for taxis, transport for persons with a disability and the necessary performance of work. Cars may be parked in one of Tilburg University’s parking lots (can be reached via Warandelaan or Hogeschoollaan) or on Hogeschoollaan or prof. Cobbenhagenlaan. The adjacent streets in residential areas (near the prof Verbernelaan) should be avoided in order to limit nuisance for the residents.

9.3.13 All orders and prohibitions applicable on Tilburg University’s campus as well as instructions from authorized persons, such as security guards and in-house emergency response workers, must be obeyed.

9.3.14 Posters, pamphlets, letters and such may only be placed on the boards designated for this purpose and on condition that they do not serve a commercial purpose. The house rules for promotional activities also apply this.

9.3.15 It is prohibited to remove property belonging to Tilburg University without permission. The security department is authorized to conduct inspections.

9.3.16 It is prohibited to program or link private telephone numbers and/or equipment to Tilburg University’s telephones, computers and networks for commercial purposes.

9.3.17

Motion picture and/or sound recordings general

1. Photographing, filming and/or recording in the buildings and/or on the premises of Tilburg University by the media and/or third parties, other than for limited private use, requires the prior consent of the Marketing and Communication Division.

2. In any case, a request for permission will not be granted if:

a. the purpose or context of the use of the recordings is contrary to the fundamental principles of Tilburg University;

b. the recordings may disrupt the activities in the field of education, research and/or business operations;

c. the request is submitted by or on behalf of a commercial organization with which the university does not want to have a relationship or serves a commercial purpose to which the university does not want to commit itself;

d. it may reasonably be expected that the purpose or purpose of the meeting is to be offensive, hurtful or discriminatory;

e. there is no guarantee that the applicable privacy legislation and the Privacy & Protection of Personal Data Policy of Tilburg University will be complied with.

9.3.18

Recordings of films or sounds from lectures, working groups or other educational situations

1. The intellectual property rights of (online) lectures, web lectures, readers and other educational resources are owned by Tilburg University. Making this (online) educational material available and/or distributing it to third parties by means of photo, video, film or sound recordings or any other digital form is not permitted without the prior permission of Tilburg University, the lecturer in question and any other speakers (including fellow students) and infringes the intellectual property rights of Tilburg University and its employees and the privacy of lecturers, guest speakers, and students. Even after permission for distribution has been granted by the lecturer and any other speakers, those who may be photographed, filmed or otherwise recorded (e.g., fellow students) must be given the opportunity to refuse to be included in images or audio taped that are made available and/or distributed.  Students who nevertheless make educational material available and/or distribute it to third parties without prior permission are acting in violation of Tilburg University's House Rules and may be excluded from examinations or the final examination.

2. Students are not permitted at all times to resell - whether for (commercial) payment or free of charge - educational material to third parties, and no permission will be granted for this. Students who nevertheless do so act in violation of the House Rules and Tilburg University’s rules of behavior (Code of Conduct) and may be excluded from examinations or the final examination and may be sued in court.

3. It is not permitted to make photographic, film, or sound recordings of (online) lectures, working groups or other (online) educational situations available without the prior consent of the lecturer concerned and any other speakers (including fellow students). Permission for use only concerns the personal use of the material by the student. Even after permission has been granted by the lecturer and any other speakers, those who are photographed, filmed or otherwise recorded (e.g., fellow students) should be given the opportunity to refuse to appear in the image or on video/audio.

9.3.19 It is prohibited to duplicate and/or to pass on keys and/or access passes that were issued personally to third parties. The owner may be held financially liable in the event of misuse and/or loss.

9.3.20 It is prohibited to consume beverages and/or food in classrooms and examination rooms, the Silence Center, the auditorium and the Library. Bottles of water are permitted. Students with a disability can be exempted on request for use of food or beverages in examination rooms.

9.3.21 It is prohibited to move furniture belonging to Tilburg University without obtaining prior consent from the DFG Service Desk.

9.3.22 Separate regulations apply to a number of topics:

  • Additional house rules for employees and office users
  • Additional house rules for suppliers and fitters
  • Additional house rules promotional activities.
9.4 Privacy

9.4.1 Personal data are processed (including transmitted) exclusively in accordance with the applicable privacy laws and the Policy Privacy & Protection of personal data of Tilburg University.

9.4.2 Every student has the right:

a) to be informed about which personal data of the student Tilburg University processes;

b) of access to personal data processed by Tilburg University of the student;

c) to correct or remove his/her personal data on the grounds of inaccuracy, incompleteness or if it is not allowed to be processed on the basis of the applicable privacy laws;

d) as well as to the other "rights of data subjects" mentioned in chapter 10 of the Policy Privacy & protection of personal data of Tilburg University. An occupation of a student on one of these rights is always honored in principle, and can only be rejected in the cases mentioned in the Policy Privacy & protection personal data.

9.5 Sexual harassment, bullying, aggression, racism, etc.

The Executive Board has issued regulations concerning undesirable behavior (Code of Conduct regarding undesired behavior). It specifies that students who are confronted with sexual harassment, bullying, aggression, racism, etc, may turn to a confidential advisor within the university.

9.6 Occupational Health and Safety Act

9.6.1 Where necessary, the Executive Board will lay down regulations concerning safety, health and the environment, that include the rights and obligations of regular and external students concerning safety, health and welfare within the institution as laid down in the Working Conditions Act (Arbeidsomstandighedenwet) and the Working Conditions Decree on Education (Arbeidsomstandighedenbesluit Onderwijs) which is based upon it.

9.6.2 Students have at least the following rights:

a) the right to information and advice on the dangers related to their work or study program;

b) the right to information about safety measure and means of protection;

c) the right to discuss health and safety risks with instructors or supervisors;

d) the right to stop work or study if either poses an immediate danger;

e) the right to report bottlenecks to instructors, supervisors, or the Safety, Health and Environment coordinator.

9.6.3 Students have the following obligations:

a) the obligation to exercise caution and care when working and studying;

b) the obligation to acquaint themselves with the safety measures related to their work and studies;

c) the obligation to use the safety provisions in the correct manner and to wear or use the compulsory means of protection;

d) the obligation to report dangerous and/or unhealthy work or study situations to the person responsible;

e) the obligation to follow the instructions issued by the person or persons in charge.

9.6.4 In addition to Articles 9.6.1, 9.6.2 and 9.6.3, all students and employees (including guests) have an obligation to act in accordance with Government Instructions on Public Health and corresponding (additional) public health related instructions from or on behalf of the Executive Board. Students, employees and guests who – after an (oral) warning of members of the staff and/or lecturers - act in violation of these instructions may be denied access to the university’s premises and buildings and/or use of facilities immediately for the maximum period of 48 hours. Students who act in serious violation of these instructions and do not cease these violations after a warning from or on behalf of the Executive Board, may be denied access to the university permanently or have their enrollment terminated (Article 7.57h WHW) by the Executive Board. Written notification is provided of this decision.

9.7 Dress Code

On the university’s premises and buildings and during online lectures and online examinations students and employees should:

a) not to wear face-covering clothing (face-covering clothing is clothing that covers the entire face or in which only the eyes are visible; however, a mouth mask is possible); ;

b) wear clothing that make identification possible;

c) wear clothing that complies with general rules of decency (genitals and upper torso for example must be covered);

d) wear clothing without racist, discriminatory, serious offensive or obscene wordings and/or motives, or other words or images that reasonably do not comply with Tilburg University’s general rules of behavior (Code of Conduct).