Besturendag Studium Generale Tilburg University

Studium Generale Grant Fund

Students and associations can apply for subsidy for study trips and new activities that are educational in the field of science and society ('Understanding Society').

The Studium Generale Grant Fund is anchored in the objectives of Studium Generale. 

Criteria

The subsidy applications should also meet the following criteria:

  • It concerns study trips or new initiatives and non-regular activities for and organized by students of Tilburg University;
  • The applications are provided with a clear project description, planning and budget;
  • The budget takes into account a contingency of 5%;
  • Applications by university student or study associations are expected to contain a balance sheet that shows the association does not possess the necessary means to finance the intended activity (with the exception of study trips, see below);
  • Applications are due well in advance of the start of the project or study tour (see deadlines below);
  • The granting is conditional; after the activity, it will be verified if the activity has been completed as planned. With this in mind, the definitive payment will be determined.

Guaranteed subsidies

All grants are guaranteed subsidies. This means that the Studium Generale Grant Fund guarantees that the applicant will receive a predetermined grant amount to cover a shortfall in the budget, provided that this expected shortfall actually materializes. You can show this afterwards by submitting a statement of accounts. If the shortfall is smaller than expect, the grant amount will be lower. If the shortfall turns out to be the same or higher than expected, you will receive the predetermined amount, provided that all requirements are met.

Study trips - requirements for application

In the context of broad academic education, which Tilburg University aims to provide, study trips have an added value.

Quality requirements study trip

The following elements are  requirements for the study trip:

  • A study trip must include at least three working days in order to be able to plan sufficient study-related components. Short-term excursions are not taken into consideration. Trips within the Netherlands may also qualify for funding if they involve at least two working days.
  • Formulate a clear research question, relevant to your studies. Also make clear how you are going to answer this question and why you need to travel for this purpose. Specify how the participants will be committed in taking an active role in researching this question before and during the trip.
  • More than half of the sessions on working days are dedicated to study-related visits.
  • Reporting, at least in the form of a short report with the resulting answers to the research question(s). This report can be sent after the study trip, together with a financial report on the budget spent.

The following actions are recommended to make the content of the trip a success:

  • A meeting of the participants with an expert on the destination before the trip (preferably Tilburg University scholars);
  • Expert guidance by one or more professors during the trip;
  • Assignments in the form of an essay or a presentation of several parts of the trip;
Sustainable travel

Tilburg University is committed to a sustainable society and also challenges you, as organizers of study trips, to make an active contribution in this context. We attach great importance to reducing our mobility carbon footprint. To that end, study trips need to meet the following conditions.

  1. For study trip journeys over a distance of up to 500 km and/or less than six hours by train, traveling by public transport is mandatory.
  2. Air travel of six or more hours are only eligible for a subsidy if the length of stay is at least seven days (excluding travel days).
  3. Every application for subsidy needs to contain a section on sustainability, explaining how you take care that the journey is as sustainable as possible and why certain choices were made.

Tips

  • Take the total door-to-door travel time into account. Air travel may seem quicker but it usually isn’t, among other things, because you need to be at the airport well in advance.
  • Also for journeys of more than 500 km, cities can be reached in sustainable, comfortable, and time-efficient ways. There are good alternatives to planes and cars.
  • There are various ways to compensate carbon emissions.
  • Please indicate how you are taking the environment, people, nature, and culture into account. In a practical sense, this means, for instance, no domestic flights, opting for activities that are least harmful to the environment (in other words, don’t go playing golf), etc.

Have you found a good way to travel as sustainably as possible but are you unable to get sufficient funding? Please contact the secretary of the subsidy commission. In special cases, additional subsidy in connection with sustainability is available.

Own contribution and sponsorship

Each participant pays a reasonable amount as their own contribution to the trip. This ‘reasonable amount’ cannot be exactly determined, because this depends on the destination, the length, and the planned activities of the trip. The judgment of the exact amount is considered in the decision-making process of the fund. However, sponsors (and Schools and departments of the University) can be sought to contribute to the study trip. This is often possible when the sponsor’s company in the destination country is visited and an advertisement is included in the travel guide.

Maximum Grant amounts

Subsidizing study trips is not related to the equity of an association. Point of departure is the individual participant.

The maximal subsidy per participant for traveling within Europe is 75 Euros; for traveling within the Netherlands 50 Euros; for traveling outside of Europe a maximum subsidy of 125 Euros per participant applies. Only Tilburg University students will be granted a subsidy.

NB Outside stay and breakfast no subsidy is granted for dinners and catering.

File an application

Contact the secretary of the Grant fund Studium Generale, Annelieke Koster, before officially submitting your request for review. She will consult you on the feasibility of the request. 

What should a request contain? (checklist)

The request for grants for a study trip should contain the following information:

  • A letter with a motivation for the choice of destination;
  • A research question: a research question that is clear and relevant to the study. Make clear how this question will be answered/researched. Make it clear that the journey is of value in answering the question. Tell how participants will be committed in taking an active role in researching this question.
  • A travel program in half-day periods. More than half of the dayparts on weekdays are filled with study-related activities. The duration of the trip meets the minimum requirements set for the destination;
  • A budget with clarification. Please allow for a 5% contingency budget;
  • A sustainability paragraph: tell how you will ensure that the trip is as sustainable as possible and why certain choices were made.
  • Business details, including the bank account number, name, address, amount of money requested.
  • A list of participants with their student numbers (SNR);
  • A corona paragraph: indicate the measures you will take to prevent any contamination within the travel group - or in third parties through contact with the group.  In addition, indicate your plan B in case the situation deteriorates.

Other applications shall include at least the following information:

  • A letter with a motivation for the request (including name, address, bank account number, amount of money requested);
  • A description of the activity (what, who, where, when, why);
  • A schedule;
  • A budget with clarification. Please allow for a 5% contingency budget;
  • Business details, including the bank account number, name, address, amount of money requested.
Submit a request

Submit the final request digitally by e-mail to the secretary.

Three times a year the committee reviews applications: in October, February and June.

The next deadline for submitting grant applications is:  January 30, 2023 (other deadlines: May 29, Sept. 25).

If you are preparing a study trip or if you have any other subsidy requests, please contact the Studium Generale Subsidy Fund secretary, Annelieke Koster.

Payment

In principle, payment occurs after the activity has taken place and after submission of a realization of expenditure and revenue. (Please note that the realization has the same construction as the budget of the application). If you want to be in possession of the granted funds earlier, you can request a payment advance.

The management committee of the Fund consists of fiveTilburg University students and three Tilburg University employees.

Managing Committee - Academic Year 2022 -2023
Morag Goodwin (Chairman) Professor Tilburg Law School
Annelieke Koster (secretary) Studium Generale
Dorine Roestenberg Academic Services
Ayleen Bogaerd Student
Tom van Dijk Student
Loek Kok Student
Herman Kuiper Student

Sydney Linders

Student