Besturendag Studium Generale Tilburg University

Studium Generale Grant Fund

Students and associations can apply for subsidy for study trips and new activities that are educational in the field of science and society ('Understanding Society').

The Studium Generale Grant Fund is anchored in the objectives of Studium Generale. 

Criteria

The subsidy applications should also meet the following criteria:

  • It concerns study trips or new initiatives and non-regular activities for and organized by students of Tilburg University;
  • The applications are provided with a clear project description, planning and budget;
  • The budget takes into account a contingency of 5%;
  • Applications by university student or study associations are expected to contain a balance sheet that shows the association does not possess the necessary means to finance the intended activity (with the exception of study trips, see below);
  • The granting is conditional; after the activity, it will be verified if the activity has been completed as planned. With this in mind, the definitive payment will be determined.

Guaranteed subsidies

All grants are guaranteed subsidies. This means that the Studium Generale Grant Fund guarantees that the applicant will receive a predetermined grant amount to cover a shortfall in the budget, provided that this expected shortfall actually materializes. You can show this afterwards by submitting a statement of accounts. If the shortfall is smaller than expect, the grant amount will be lower. If the shortfall turns out to be the same or higher than expected, you will receive the predetermined amount, provided that all requirements are met.

Study trips - requirements for application

In the context of broad academic education, which Tilburg University aims to provide, study trips have an added value.

Quality requirements study trip

The following elements are  requirements for the study trip:

  • A study trip must include at least three working days in order to be able to plan sufficient study-related components. Short-term excursions are not taken into consideration. Trips within the Netherlands may also qualify for funding if they involve at least two working days.
  • Formulate a clear research question. Also make clear how you are going to answer this question and why you need to travel for this purpose. Specify how the participants will be committed in taking an active role in researching this question before and during the trip.
  • More than half of the sessions on working days are dedicated to study-related visits.
  • Reporting, at least in the form of a short report with the resulting answers to the research question(s). This report can be sent after the study trip, together with a financial report on the budget spent.

The following actions are recommended to make the content of the trip a success:

  • A meeting of the participants with an expert on the destination before the trip (preferably Tilburg University scholars);
  • Expert guidance by one or more professors during the trip;
  • Assignments in the form of an essay or a presentation of several parts of the trip;
Own contribution and sponsorship

Each participant pays a reasonable amount as their own contribution to the trip. This ‘reasonable amount’ cannot be exactly determined, because this depends on the destination, the length, and the planned activities of the trip. The judgment of the exact amount is considered in the decision-making process of the fund. However, sponsors (and Schools and departments of the University) can be sought to contribute to the study trip. This is often possible when the sponsor’s company in the destination country is visited and an advertisement is included in the travel guide.

Maximum Grant amounts

Subsidizing study trips is not related to the equity of an association. Point of departure is the individual participant.

The maximal subsidy per participant for traveling within Europe is 65 Euros; for traveling within the Netherlands 50 Euros; for traveling outside of Europe a maximum subsidy of 110 Euros per participant applies. Only Tilburg University students will be granted a subsidy.

NB Outside stay and breakfast no subsidy is granted for dinners and catering.

File an application

You are advised to contact the secretary of the Grant fund Studium Generale, Annelieke Koster, before officially submitting your request for review. She will consult you on the feasibility of the request. 

What should a request contain?

The request for grants for a study trip should contain the following information:

  • A letter with a motivation for the choice of destination;
  • A research question;
  • A travel program in half-day periods;
  • A budget with clarification. Please allow for a 5% contingency budget;
  • The bank account number, name, address, amount of money requested;
  • A list of participants with their student numbers (SNR);
  • A corona paragraph: indicate the measures you will take to prevent any contamination within the travel group - or in third parties through contact with the group.  In addition, indicate your plan B in case the situation deteriorates.

Other applications shall include at least the following information:

  • A letter with a motivation for the request (including name, address, bank account number, amount of money requested);
  • A description of the activity (what, who, where, when, why);
  • A schedule;
  • A budget with clarification. Please allow for a 5% contingency budget;
  • The bank account number, name, address, amount of money requested.
Submit a request

Submit the final request digitally by e-mail to the secretary.

Four times a year the committee reviews applications: in October, February (2x) and June.

The next deadline for submitting grant applications is:  October 24, 2022.

If you are preparing a study trip or if you have any other subsidy requests, please contact the Studium Generale Subsidy Fund secretary, Annelieke Koster.

Payment

In principle, payment occurs after the activity has taken place and after submission of a realization of expenditure and revenue. (Please note that the realization has the same construction as the budget of the application). If you want to be in possession of the granted funds earlier, you can request a payment advance.

The management committee of the Fund consists of fiveTilburg University students and three Tilburg University employees.

Managing Committee - Academic Year 2021 -2022
Morag Goodwin (Chairman) Professor Tilburg Law School
Annelieke Koster (secretary) Studium Generale
Carrie Grootaers Academic Services
Ayleen Bogaerd Student
Tom van Dijk Student
Niels van Ham Student
Daan van Os Student

Josse Wannet

Student