Studying and Student life

Study delay and requirement to report this

Reporting circumstances is required!

Due to special circumstances beyond your control (force majeure), you may be delayed in your studies.

It is compulsory to report special circumstances that may lead to a delay to a Dean of Students in a timely manner, for example for first-year students in connection with the Binding Study Advice (BSA), or when you want to call on Financial Support for Students (FOS) in due course. This is a financial compensation for the delay in your studies.

If you wish to submit a request for a provision for Dutch student grants (DUO), for example an extension of the grant, you must also report the special circumstances in time. Notifying an education coordinator is not enough; you must do this with the dean of Students.

Notification of special circumstances is also useful, because the dean of Students advises the examination boards, for example if you wish to submit a request for a postponement of a deadline or an extra examination opportunity on the grounds of those circumstances.

Non-EEA students with a study visa must reach at least 50% of the study load each year. Only if they fail to meet this requirement due to special circumstances, which were reported to a dean of Students in time, can we prevent these students from being deregistered from the IND. See also Study progress monitoring non-EU students.

Delay due to a management position, exchange with a foreign university, work or your own company in addition to your studies or other matters of your choice do not fall under force majeure: this is your own choice and therefore does not fall under the regulations for financial compensation or postponement BSA, and therefore not under the reporting obligation.

Please note: not reported is not counted. The circumstances will only be taken into account once you have reported them.

How and when to report?

You must report your circumstances to a Dean of Students within two months after they have occurred.

Furthermore, you must always be able to submit written proof of the circumstances you invoke.  This may be a medical statement or another document (social work statement, therapist, official report, legal document, etc.).

You can report this by e-mail (e-mail to studentendecaan@tilburguniversity.edu and enclose the evidence) if the circumstances are not very far-reaching or if you are not yet sure whether you will be delayed.  If things are a little more severe and the delay is certain to occur (or worse: you have already been delayed), make an appointment with one of the dean of Students.

Which financial provision can you apply for?

You are only entitled to FOS or possible extension of the performance grant if you do not yet have a diploma and if you are delayed in the period in which you are still entitled to a performance grant (in other words: the first four years of your performance grant).  Any delay you may experience thereafter will be at your own expense and risk.

This means that you must have suffered the delay within the first four years of your (first) higher education study. If you first studied elsewhere for two years before you started your studies here, this period has already expired after two years at Tilburg University. You must submit your request for financial support or a performance grant just before the end of that period.

Students who already have a HBO diploma, can no longer claim financial support, because they have already studied for four years and moreover already have a final diploma in higher education.

See also DUO: study delay, on the various provisions of the performance grant (only available in Dutch).

Please note: foreign students without a Dutch study grant can also claim financial support if they are delayed in the first four years of their first study in higher education.

When special circumstances are reported that (may) lead to a delay, it can be discussed which actions can be taken to limit the delay as much as possible.

Agreements are made about the study progress and the possible possibilities for financial compensation, or advice to the Examination Board. Even for students who no longer claim financial provisions, it is therefore advisable to report circumstances in time.

In the event of a delay due to special family circumstances, you can only claim FOS. Only if you are (have been) ill yourself can you also call on the facilities of DUO. Both facilities are explicitly subject to the reporting obligation and the dean of Students is the one who decides whether you are eligible. He is also the only person who is authorized to support an application.

Financial support is not automatic

Reporting special circumstances does not mean that you automatically qualify for a financial settlement or other provisions. The nature of the circumstances, the impact on your study and the causal relationship between the circumstance and the study delay will always be examined.

For the recognized grounds for study delay, see Article 3 of the Student Financial Support Regulations in the Profile Fund.

This reporting obligation is described in the Student Charter, art. 6 of the Student Financial Support regulations in the Profile Fund.

Special target groups

There are special arrangements for: 

Don't wait too long to report, even if you think it will be not too bad, or that you will solve it yourself.  Study delay is only taken into account from the moment you report it.

More information: