Written exams and midterms
Everyone who wants to participate in a written examination or midterm has to register for this. Participation is not possible without registration. Minor students who want to take a written exam also have to register in advance.
Changes related to coronavirus
We realize that the situation created by the coronavirus (and the necessary measures against it) is very unpleasant for all our students. Not only does the situation cause a lot of practical inconvenience, it also raises questions for many students about the progress of education this academic year.
We ask students to consult our special webpage to obtain the most recent information. All updates will be published on this site.
Registration and deregistration for written exams
Please mind: Everyone who wishes to sit a written examination must register to do so!
If you wish to register for an examination, you must first select the relevant courses and subjects in OSIRIS Student. You should select the courses and subjects in which you have attended lectures, and also wish to sit the examination. In OSIRIS Student, you can then select those subjects in which you wish to sit (or resit) the examination. If the course is not visible in OSIRIS Student, the test has not yet been opened or the closing date for the test has already been published.
You can search via overview exam dates for educational activity to consult all the written tests of a course or study program. It may also be the case that the course in question will not be examined with a written test. Therefore also consult the course catalog. You only need to register for written tests and midterms.
Language Center exams: You will be informed by the lecturer during the lecture. The information can also be found in Canvas and MTT. Registration via Osiris is not necessary.
Opening and closing dates of registration period
In Osiris, 4 weeks before the date of examination (also midterm and resit), the application for submission will be opened. Online registration for an examination, resit or midterm is possible up to 5 working days before the date of the examination. For example, if you have exams on Monday, you can register until 11:59 p.m. on Monday one week in advance.
The final closing date is final. No further registrations will be accepted after the closing date, even if you have your professor’s permission! Therefore, the Student Desk can no longer register you. The advice is to make use of the next exam opportunity.
Checking your registration
Once you have registered for a written examination or midterm, you can view the status of your registration in OSIRIS Student via the Registration tab in the Subscriptions overview. We advise you to do so in order to avoid any mistakes or misunderstandings which may be difficult to rectify later on. Regularly check OSIRIS Student, especially if you know you have exams soon.
Notification written exams
In the last week before your test takes place, you will receive an exam notification at your Tilburg University e-mail address in which room, time and seat number are announced. You will receive the notification one week before the examination date.
Notification of the examination details will be sent to your Tilburg University email address and/or the email address known to the Student Administration department 7 days prior to the examination. This notification will show the location of the examination room and the time you have been allocated.
If you have not received notification
If you have not received the email notification, please contact the Student Desk as soon as possible.
If you wish to sit an examination, your registration will be automatically checked to ensure that you are entitled to do so. In the examination registration you will see whether your registration has been approved. If not, and if you think that an error has been made, you should contact the Student Desk.
Cancelling your registration
If you wish to cancel (withdraw) your registration to sit an examination, you should follow the same procedure. Cancellation is possible at any time until the day before the examination itself. Students are encouraged to cancel their registration for any examination they do not intend to sit as this will save printing costs and reduce environmental impact.
The rules at a glance
- You must register separately for each examination or midterm you wish to sit.
- The scheduled date and time of the examination will appear in MyTimetable and OSIRIS Student approximately 1 month in advance. This information is provisional and subject to amendment until you receive final confirmation by email.
- You will receive notification of the examination, with confirmation of the date, time and location, one week before the examination date. In MyTimetable you can currently see the exact time and location.
- You cannot sit an examination unless you have registered to do so. If you nevertheless attend the examination, your paper will not be marked and no grade will be awarded.
- You can register to resit an examination at any time during the registration period (1 month), even if the results of the first examination have not yet been announced.
- Every student is expected to know:
- What constitutes examination fraud (cheating) and that fraud will not be tolerated.
- The regulations which apply to written examinations (see below).
- The penalties for fraud or failure to observe the regulations.
- The Education and Examination Regulations (EER) stipulate a set procedure for registration.
Please note: Given the current situation, it is possible that, due to unforeseen circumstances, changes may occur in the date on which a written examination is scheduled. We therefore reserve the right to make changes to the planned and published examination dates! We ask the students for their understanding. Any changes will be immediately updated.
Information about education and exams will be communicated through Canvas. Therefore, keep a close eye on the Canvas page of the courses of your study program and your mailbox.
Exam invitation and location
Your exam call will tell you where and at what time you can take your exam. You will receive this invitation 4 working days before the exam by email. The exam may be on campus, in the Sports Center or at another location in Tilburg. It is also possible that you have to take your exam online. You can also find your exam schedule in My Timetable.
The lecturer hands in exam results at the Student Administration after the formal three-week marking period. The Student Administration processes these marks, if possible, on their day of arrival. After one day the course results are available on the Internet.
What grade counts after a resit; the highest or the most recent grade?
In all cases, the highest grade counts. Only once an opportunity is given to the student to retake an examination for a course, for which he already obtained a sufficient result.
Please note: As a bachelor student, you can no longer retake an exam once you have passed your final course (or thesis) in your program.
More information about the education and examination regulations is available on this website or you can contact the Student Desk. Results are never been given by telephone or e-mail.
What should I do if I don't pass an exam?
If you failed an exam, you have to do a resit.
If the course is still being taught, you can register for the course again and sign up for the exam. Often students choose not to follow the course anymore and only take the exam.
When the course is no longer being taught, the teacher can choose to only publish the presentations and information of the course online (in Canvas). You only register for the course (via Osiris) to view the information. You always need to register for the exam.
- All coats and bags must be placed in the aisle, at the front of the examination room, or on the windowsills. Students are requested to avoid bringing any valuable personal items. All mobile telephones and other electronic devices must be turned off and left in the coat or bag. Also the watch must be left in the coat or bag. In all examination rooms is for the time display a clock available. Students are allowed to drink water or soft drinks that are not packaged in cans. To fill up the bottle isn’t allowed during the exam. Furthermore, alcohol is prohibited in the exam rooms. Finally, consuming food is prohibited during exams.
- Latecomers will be allowed to enter the examination room during the first 30 minutes following the starting time of the examination. No extension to the examination time will be made. Students may not leave the examination room within thirty minutes of the starting time of the examination.
- Each student will be seated in the first available seat, following the instructions of the hosts and invigilators.
- Students are required to produce valid proof of identity in the form of a Tilburg University card. If a student does not have a Tilburg University card, a passport, national identity card or driver’s license will be accepted as proof of identity. Any student who cannot provide any proof of identity will be permitted to sit the examination at the invigilator’s discretion who will produce a written report. The student will be warned that no grade will be awarded until the matter has been duly investigated by the Examining Board.
- Any student whose name does not appear on the list of examination candidates produced by the Student Administration department, and who is unable to produce the examination notification, will be permitted to sit the examination at the invigilator’s discretion. The invigilator will produce a written report and will inform the student that no grade will be awarded until the matter has been duly investigated by the Examining Board.
- The invigilator will request each student to produce proof of identity and the notification within approximately thirty minutes of the published starting time of the examination, and will ascertain that each student is occupying his or her allocated desk. To avoid unnecessary disruption, students should place their Tilburg University card and a print-out of the notification on the desk in front of them.
- The invigilator will ask each student to sign the attendance list and will ensure that the student’s name and administration number are entered on all examination papers.
- Students must at all times observe the provisions of the Tilburg University Examination Fraud Regulations and the Regulations and Guidelines of the faculty concerned.
- Should there be any suspicion of examination fraud (cheating) the invigilator will produce a written report. A copy of this report will be presented to the student who must sign it to confirm that he or she has read its contents. If the student does not agree with the contents of the report, he or she is entitled to add a note to this effect.
Any physical evidence of examination of fraud will be confiscated by the invigilator and noted in the written report. The report, the student’s examination papers, rough work and any items of evidence will be handed in to the Student Administration department, which will ensure that all documents are forwarded to the Examining Board within two days. You get a response from the Examining Board and not from the Student Desk. The invigilator will inform the student that no grade will be awarded until the matter has been duly investigated by the Examining Board and a ruling given. The student will, however, be permitted to complete the examination. A note to the effect that fraud is suspected will be made on the attendance list.
- Any student who acts in a way likely to disrupt the good order of the examination will in the first instance be given a verbal warning. Any continued disruption will lead to the student being requested to leave the examination room. The invigilator will then produce a written report of the incident, and will notify the student that no grade will be awarded until the matter has been duly investigated by the Examining Board.
- As a general rule, students are not permitted to leave the examination room to visit the toilet. An exception will be made should circumstances dictate, whereupon the invigilator will take appropriate measures to ascertain that no examination fraud can be committed. The toilet break must be of limited duration and the invigilator will not permit more than one student to leave the examination room at any one time. Students will only be permitted to visit the toilet if two or more invigilators are on duty, or when a second invigilator arrives to relieve the first.
- Approximately fifteen minutes prior to the end of the examination session, the invigilator will announce the remaining time.
- At the end of the examination session, students must hand in all examination papers, answer forms, rough workings, notes and unused paper to the invigilator’s desk. The invigilator will tick off each students name on the list to indicate that all work has indeed been handed in.